Accounts Payable Specialist

2 weeks ago

Naperville, United States SERVPRO of WheatonGlen Ellyn Full time

**Position Summary / Purpose**

Manage accounts payable using accounting software and other programs and assist in capturing all company and job costs in a timely manner to facilitate both job costing as well as cash expenditure forecasts. Handle accounts payable across multiple entities and vendors to ensure bills are paid in a timely and accurate manner while adhering to departmental procedures. Establish and maintain relationships with new and existing vendors.

**Primary Duties and Responsibilities**
- Accurate and timely entering of Servpro employee labor, temp. labor, credit card, consumables, and subcontractor labor and expenses
- Review job file management software for completed purchase orders into liabilities once work has been confirmed
- Prepare weekly expense forecast
- Prepare monthly expense reports and send to management for review
- Participate in benefits administration including claims resolution, change reporting, and approving invoices for payment.
- Solicit, collect, and review information packets from prospective vendors. Follow up regarding gaps or discrepancies. Capture information for approved vendors in appropriate systems.
- Manage distribution, tracking, replacement, and termination of company credit cards; code charges appropriately
- Participate in weekly Work in Progress (WIP) meetings as requested
- Receive, validate, enter, gain approval, and pay incoming bills per agreed upon terms. This may include proactively retrieving bills from a variety of sources, uploading bills or relevant notes into various systems, such as Dash, Dext, QBO, etc., and confirming details versus received POs, work orders, or customer payments.
- Manage various payment methods such as ACH, checks, autopay, Ramp, etc, and recommend appropriate usage of each
- Compile weekly AP report, including all necessary supporting data, and present to management for approval
- Process refund checks when necessary
- Receive, review, sort, and direct incoming mail
- Submit filings such as sales tax / use tax as needed on a state-specific basis

**Additional Duties and Responsibilities**
- Participates in administrative staff meetings
- Attends meetings and seminars pertinent to job responsibilities

**Decision Rights and Authority**
- All payable aspects of bookkeeping

**Working Relationships and Scope**
- Maintain timely creation of payables recording through effective flow of information, and receipts from operations to administration

Pay: $24.00 - $30.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Experience level:

- 4 years

Schedule:

- 8 hour shift

Application Question(s):

- Do you have experience in construction accounting?
- How many years of Quickbooks experience do you have?
- Do you have franchise experience? If yes, how many years?
- Do you have experience with job costing?
- This job requires a background check. Are you will to submit to a background check?
- Are you able to commute to the Naperville office 3 days a week?

**Education**:

- Associate (required)

**Experience**:

- Accounts payable: 4 years (required)

Ability to Relocate:

- Naperville, IL 60563: Relocate before starting work (required)

Work Location: Hybrid remote in Naperville, IL 60563

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