City Council Assistant

**GENERAL PURPOSE**:

- Under general direction, performs a variety of administrative support functions for the City Council. Promotes effective communication between the City Manager, Mayor and City Council regarding various administrative details and operational services; duties include: organizing, updating and maintaining records, files and databases; assisting with preparation of a variety of reports, documents and materials and participating in planning and making logístical arrangements for events sponsored by City Council members; performs other related work as required.
- **DISTINGUISHING CHARACTERISTICS**:
This position will also provide support to Mayor and all City Council members. Additionally, this position differs from other classifications primarily because it includes a combination of administrative staff, secretarial, public relations, general interviewing and light bookkeeping duties. The incumbent is required to demonstrate a continuing ability to deal effectively with the public and agency officials and to use a high degree of independent judgment. Work is performed in a highly sensitive, demanding, political and rapidly changing environment and requires a high degree of confidentiality and excellent customer service skills.

**SUPERVISION RECEIVED/EXERCISED**:

- Works under the general direction of the City Councilperson; does not have supervisory responsibilities.

**PRIMARY DUTIES AND RESPONSIBILITIES**:

- The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation._
- The following duties _**_ARE NOT_**_ intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties._

Takes full charge of all communication involving the Office of the Mayor and City Council
- including the review of incoming mail, routing, preparing responses and scheduling necessary follow-up activities.
- Assists in the establishment of policies and procedures which govern written and verbal communication for the office.
- Directs the preparation of letters, memoranda, reports, resolutions, proclamations, minutes of meetings and other documents.
- Establishes and maintains an appropriate filing system for records, reports and other documents. Receives callers and visitors on behalf of the Mayor and City Council
- using an established system for the intake of various inquiries and complaints.
- Makes referrals, schedules follow-up action and communicates with other offices and departments of the City as necessary to respond to inquiries and complaints.
- Provides information, reports, or other documents to the Mayor and City Council and/or City Manager as necessary. Receives callers and visitors on behalf of the Mayor and City Council
- using an established system for the intake of various inquiries and complaints. Makes referrals, schedules follow-up action and communicates with other offices and departments of the City as necessary to respond to inquiries and complaints. Provides information, reports, or other documents to the Mayor and City Council and/or City Manager as necessary. Assists in the scheduling and handling of various activities involving the Mayor and City Council members
- including meetings, special events, travel and hosting visitors to the City. Coordinates the planning and completion of special arrangements necessary to properly accommodate the activities or events
- including, but not limited to, preparing agenda, publicizing related information through various media, assisting with registration activities, arranging lodging and transportation, preparing portfolios and other document packages.
- Performs a variety of clerical work as necessary to handle the various work responsibilities and functions of the office. Types letters, memoranda and reports from individual Council members and the Mayor as well as various commissions.
- Performs other duties as assigned or required.

**MINIMUM QUALIFICATIONS**:
**Education and Experience**:
High School diploma or GED equivalent; AND three (3) years of general office/clerical work experience; or an equivalent combination of education and experience.
- Post secondary education - successful completion of 30 semester units in Public Administration, Business Administration, Political Science or related field - may be substituted for the required experience.
- The City of Compton offers an excellent benefits program (to eligible employees) which includes membership in the California Public Employees' Retirement System (PERS); f