Student Records Coordinator

2 weeks ago

Chicago, United States Northwestern University Full time

This is a 20 hour per week position: 4 hours per day, Monday through Friday with a hybrid schedule: Monday to Wednesday in-office and remote Thursday and Friday.

**Specific Responsibilities**:
Financial Aid Award Processing:

- Provide quality assurance for financial aid packages during data entry, ensure proper document workflow while initiating and assisting to resolve any issues.
- Assist with auto-package testing for applicable programs.

Communicating Financial Aid Awards:

- Data-enter, proof, and release all initial financial aid award notices for schools and programs served by the Chicago Office of Financial Aid.
- Ensure all awards are released properly and are received by students.
- Other duties as assigned, including, but not limited to: back-up of Administrative Assistant position as needed, including but not limited document linking and image organization and perform or assist with any special projects as needed.

**Minimum Qualifications: (Education, experience, and any other certifications or clearances)**
- A high school diploma or equivalent required.
- Two years of administrative support or other relevant experience required.
- One year of data-entry or other relevant experience required.

**Minimum Competencies: (Skills, knowledge, and abilities.)**
- Excellent oral and written communication skills, including strong editing and proofreading ability.
- Demonstrated ability to adapt to new technologies.
- Strong attention to detail.
- Demonstrated organizational and time management skills.
- Ability to prioritize tasks and meet deadlines with little supervision.
- Collaborative and works well in a cross-function team environment.

**Preferred Qualifications: (Education and experience)**
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
- Prior work experience in a university setting.
- Prior work experience with imaging system is preferred.
- Prior work experience with Quality Assurance is preferred.
- Advanced working knowledge of Excel

**Preferred Competencies: (Skills, knowledge, and abilities)**
- Experience working with federal (Title IV) financial aid policies and procedures
- Target hiring range for this position will be between $22.00-$24.00 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data._

**Benefits**:
**Work-Life and Wellness**:
**Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities and adopt and maintain healthy lifestyles.**
**Professional Growth & Development**:
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
- The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today._

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