Maintenance Service Representative

4 weeks ago

Dulles, United States Metropolitan Washington Airports Authority Full time

Compensation Grade:
S15-H

Salary Range:
$24.69-$34.57

Opening Date:
May 31, 2024

Closing Date:
June 15, 2024

Please Note: All job announcements close at 11:59 p.m. of the day before the posted closing date.

As the Maintenance Service Representative, you will ensure all maintenance work orders are processed and tracked through to completion.

Maintenance Service Representative

Serves in the Engineering and Maintenance Department at either Ronald Reagan Washington National Airport (DCA) or Washington Dulles International Airport (IAD).

Serves as a point of contact (POC) for service/maintenance requests. Receives, processes, and follows up on service/maintenance work requests on behalf of the Engineering and Maintenance Department utilizing the Department’s Computerized Maintenance Management System (CMMS). Performs related functions.

GENERAL RESPONSIBILITIES

Staffs the work order desk. Receives work order requests in person or through radio, telephone, and written/electronically submitted.

Clarifies work requirements prepares/edits the request. Logs requests and reviews logs from other shifts to identify items that need work requests.

Determines work request service priority and identifies general actions needed and appropriate service organization(s). Enters information about the work, the requestor, the shop(s) assigned, and the projected completion date into the CMMS.

Obtains final approval and routes work order requests to maintenance shop(s)/contractor(s). Tracks high priority work orders and keeps the supervisor and requestors informed of status.

Reviews work order requests received at the work order desk after normal hours; checks phone messages for orders, inputs information into CMMS, and notifies maintenance shop(s)/service contractor(s) of work orders.

Responds to the red alert phone calls, documents calls in the CMMS, and makes appropriate notifications.

Assists users with CMMS data entry and information retrieval including advising the shops on the daily operation of the CMMS. Updates CMMS records; scans and saves documents and creates and maintains documentation.

Compiles various reports including, but not limited to, daily work order report. Performs quality checks on all work order requests entered during normal shift.

Provides administrative/help desk support to the Airport community as well as other staff of the Maintenance Engineering Division.

May issue customer service questionnaires, input responses, and produce reports for management. May train other employees on processing work order requests.

May issue temporary parking permits.

Performs other duties as assigned.

QUALIFICATIONS

Two years of progressively responsible experience in receiving, processing, and coordinating maintenance service requests or work orders.

Skill in using an automated work order entry system.

Ability to clarify work request or preparing/editing work orders.

Ability to perform detailed analysis of data and information, and make recommendations.

Ability to interact with business contacts in a professional, customer-service manner.

Skill in using a computer and modern office software, with an emphasis on spreadsheet software and an automated work order system.

Ability to speak and write effectively.

PREFERRED QUALIFICATIONS

Experience using knowledge of building maintenance trades or an automated maintenance management system.

EDUCATION

A high school diploma or a Certificate of General Education (GED).

CERTIFICATIONS AND LICENSES REQUIRED

A state driver’s license in good standing.

NECESSARY SPECIAL FACTORS

May be required to work shift work.

Work requires the ability to work independently with mínimal supervision.

Work is typically reviewed in progress and upon completion for quality, quantity, timeliness, teamwork, customer service, and other factors.

WP

A background security investigation will be required for all new hires.

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