Operations Project Manager

3 weeks ago

Collegeville, United States GSK Full time

**Site Name**: USA - Pennsylvania - Philadelphia, Durham Blackwell Street, Home Worker - USA, USA - Pennsylvania - Upper Providence

**Posted Date**: Apr 26 2024

As the Project Manager for the US Medical Vaccines Therapeutic Area (TA), you will be responsible for providing process, discipline, and structure to support effective planning and execution of the Medical Plan and effective running of the Medical Matrix Teams as well as project management for other strategic and operational projects.

This role will provide YOU the opportunity to lead key activities to progress YOUR career. These responsibilities include some of the following:
Track and manage medical operational plans (including Launch Plans)
- Track and Maintain Medical plan in Smartsheet (supports data-entry and maintenance).
- Support tracking and reporting of progress/status against UMAP activities to provide status of deliverables and alignment to budget; provide reminders on due dates.
- Schedule execution checks when needed.
- Follow up with business owners on progress and completion of activities.
- Coordinate complex business processes for pre-specified tactics (not responsible for completing activities, documentation or approvals).

Support Medical Matrix Team meetings
- Call for agenda items, agenda and time slot planning.
- Collate agendas and pre-reads.
- Scribe for meeting; capture and circulate meeting outcomes and decisions.
- Track meeting actions and follow-up with action owners.
- Develop and distribute pre and post meeting communications.
- Archive content in an appropriate repository that is readily available for team reference.

Support annual business planning process
- Manage calendar, tracking and timelines.
- Provide process support for planning meetings (scribe, call for agenda, action tracking, etc.).
- Complete budget or other required templates.
- Collate materials and plans.
- Coordinate processes related to completion of Medical Impact Framework and quarterly reporting.

Provide other operational and project management support:

- Help prepare materials needed for organizational presentations.
- Secure system approvals as Business Owners’ delegate - where appropriate per process.
- Serve as Gatekeeper in Veeva Vault MedComms to support the review and approval process for medical content as needed.
- Provide ad hoc support as needed for congress planning and execution
- Provide support for LEG studies if needed (e.g., for documentation and planned dates tracking).
- Act as a trusted business partner to the USMA enterprise, Global Franchise and US Pharma and drive continuous improvement by introducing innovative ideas and identifying better ways to creatively streamline ways of working and processes.
- Lead special projects for TA-wide initiatives that align to USMA Ambitions.
- Lead or provide project management support for ad-hoc strategic or operational projects within the TA.

Why you?

Basic Qualifications:
We are looking for professionals with these required skills to achieve our goals:

- Bachelor's degree.
- 1+ years pharmaceutical industry experience.
- Working in a large matrix organization.
- Leading, managing and working with internal cross-functional teams.
- Smartsheet + basic Microsoft 365 (Outlook, OneNote, Teams, Office).

Preferred Qualifications:
If you have the following characteristics, it would be a plus:

- Experience in process management, project management, operations, and budget management.
- Expertise in managing senior stakeholders, communication planning and change management.
- Team player with strong interpersonal skills and leadership abilities.
- Understanding of GSK matrix and organizational functions.
- Understanding of US Medical Affairs ways of working preferred.

LI-GSK

Why GSK?

Please visit GSK US Benefits Summary to learn more about the comprehensive benefits program GSK offers US employees.

**Why GSK?**

**Uniting science, technology and talent to get ahead of disease together.**

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves - feeling welcome, valued, and included. Where they can keep growing and look aft

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