Registrar, 12-month

JobID: 14122

**Position Type**:
Secretarial/Clerical/Secretary - 12-Months**Date Posted**:
4/17/2024**Location**:
Frederick High School**Date Available**:
ASAP**Closing Date**:
04/25/2024**Work Year Calendar and Hours**
- 10-month position (244days / year), 7 hours per day
- Daily Work Hours**: TBD**

**Salary**
- Support Salary Scale Grade S06**:$20.01 per hour; starting**
- Under the Fair Labor and Standards Act this position is _**_non-exempt_**_ from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System._

**Role**

The **Registrar** has the primary responsibility for providing clerical support to Guidance Department staff within an assigned school.
**Essential Functions**
- Advises and supports central and school staff on coordinate enrollment process.
- Advises and supports central and school staff on tuition processing.
- Advises and supports central and school staff on income verification procedures and documentation.
- Maintains current and accurate personal and school-related information on students via the student information system.
- Provides proper enrollment forms and information to parents or student guardians.
- Helps to coordinate student enrollment and withdrawal procedures.
- Requests student records from the other schools and/or other departments.
- Enters Maryland School Assessments (MSA) scores into electronic student information system.
- Processes all student records from electronic student information system/erase schedule.
- Collects bubble sheets from teachers for interim report cards and checks for accuracy.
- Processes or copies interim report cards and makes all needed corrections in electronic student information system.
- Prints reports for Guidance Counselors using electronic student data reporting system.
- Makes changes to student schedules using electronic student information system.
- Answers telephone, takes messages, greets visitors, makes appointments, and provides information.
- Types and enters data for letters, schedules, reports, forms, and other materials.
- Uses automated purchasing system, student information system, and substitute calling system.
- Maintains proficiency in the use of office technology to meet administrative needs.
- Maintains filing systems, student records, attendance reports, logs, and field trip records.
- Collects money for various school purposes and keeps appropriate records of such funds.
- Orders and receives supplies and checks invoices.
- Assists in maintaining property accountability.
- Assists in scheduling use of facility.
- Composes routine correspondence.
- Distributes mail and supplies.
- Performs other duties consistent with the scope and nature of the position.

**Required Qualifications**

**Education/Training/Experience**
- High school diploma or equivalent (G.E.D.).
- Three (3) years of clerical experience.

**Certification/License**

None.
**Knowledge/Skills/Abilities**
- Knowledge and use of culturally responsive practices.
- Demonstrated proficiency in business math.
- Demonstrated proofreading skills.
- Management and organizational skills which demonstrate an ability to prioritize, work under time constraints, and demonstrate flexibility in an environment of multiple tasks and shifting priorities.
- Ability to handle confidential and highly sensitive information in a professional manner.
- Advanced oral and written communications.
- Ability to build trust and maintain relationships.
- Regular and predictable attendance.
- Capable of performing the essential functions of the position with or without reasonable accommodations.

**Physical Requirements**
- Ability to work a flexible schedule, including evenings, as needed.
- Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation and on the telephone and in addressing groups.
- Ability to travel to school and other local locations, as well as state meetings, sometimes with little notice.
- Ability to maintain emotional control under stress.
- Ability to spend long hours sitting.
- Ability to reach with hands and arms.
- Sufficient manual dexterity to grasp, handle, manipulate, and/or feel objects and use office technology.
- Sufficient mobility to move about the work area.
- Sufficient vision to read and comprehend printed materials, see distant objects with clarity, and identify and distinguish objects.
- Sufficient hearing to hear and comprehend conversations in person and on the telephone, as well as distinguish sounds up to twenty (20) feet.
- Occasionally climb or balance.
- Occasionally stoop, kneel, crouch, or crawl.
- Occasionally lift fifteen (15) pounds.

**Work Environment**

Moderate noise (examples: classroom and office environment with computers, printers, and telephones; regular conversations within offices, cubicles, hallways, and conference rooms; meetings one-on-one, in small groups, and large settings, etc.).
**Preferred Qualificati