Launch Coordinator
2 months ago
**Reports to**: Program Director
**Anticipated Start Date**: July 2024
**Term of Employment**: 2-3 Months
**Base of Designation/Remote Eligible**: Remote during the preparation phase, and on-site during the launch.
Conditional on Enrollment
**Instructions to Applicants**:
Please submit a resume, cover letter, and information of three references **by May 5, 2024,** to ensure consideration. The posting will stay open until the position is filled.
Conditional on Enrollment
**Job Summary**
School for International Training seeks a Launch Coordinator for **IHP Cities in the 21st Century: People, Planning & Politics** to be responsible for the development and delivery of a 10-12-day program launch where students will receive orientation and begin attending lectures and engaging in various program activities. The Launch Coordinator will develop experiential programming and curriculum, coordinate logistics of the program launch in an organized and timely manner, manage a cost-effective budget prior to the start of the program launch, and maintain accurate expense records. This position is parttime before and after the 10-12 day launch, but is full-time during the launch when students, staff, and faculty are on site.
**RESPONSIBILITIES**
- ** Curriculum and Program Development**
- Work closely with the IHP Program Director (PD) to develop experiential programming and curriculum for the IHP program launch.
- Design a well-conceived schedule consisting of site visits, guest lectures, and field-based activities in the US launch city/region and actualize that schedule by confirming guest speakers, site visits, and other activities as agreed upon with the Program Director.
- Compose and compile the 'Launch Country Guide' a booklet that includes the program schedule, speaker backgrounds and site visit details, background articles related to educational activities, local sites of interest, and logistics of the launch city necessary to ensure student safety and well-being.
- **Logistical Coordination**
- Coordinate logistics of the program launch in an organized and timely manner.
- **Pre-launch**: secure accommodations for the students and faculty, reserve classroom space, plan for group meals by making restaurant reservations, arrange for group transportation, purchase instructional materials, prepare welcome packets, assist with optional activities, serve as a local expert and guide for questions about the area, etc.
- Ensure all students and faculty arrive at the airport in time for the official group flight.
- **During launch**: Must be available full-time to coordinate all logistics on site with students and IHP staff team and troubleshoot any unforeseen issues that arise.
- **Budget/Finance**
- Work with the Program Director to develop an accurate and cost-effective budget prior to the start of the program launch.
- Coordinate program expenses and make payments to all guest speakers, host organizations, and vendors utilized during the program launch.
- Collect all receipts and pay stubs for all expenses incurred during the launch.
- Within two weeks of the end of the launch, complete expense reports that organize and compile all expenses and receipts in an organized manner according to World Learning financial policies and
guidelines.
- **Facilitation of Educational Content**
- Attend all educational activities during the program launch.
- Facilitate and lead debriefing sessions, group conversations, and reflection activities along with program staff designed to support the academic and learning objectives of the program launch.
- Conduct a final program evaluation at the end of the launch designed to draw feedback from students to be utilized in future programmatic planning.
- **Student Support**
- Work with the Program Director and SIT staff to ensure that any administrative and student issues associated with the launch are resolved.
- Take appropriate measures to protect the health and safety of students in partnership with SIT staff and provide health related support as needed.
**REQUIREMENTS**
**Required Experience/Education**:
- Lived in New York City for at least 2 years.
- At least 4 years of professional experience relating to the themes of the program.
- Demonstrated experience and local knowledge of the launch location expressed through diverse relationships with an array of practitioners, academics, and/or activists.
- Demonstrated understanding of field-based, experiential, or popular education programs and pedagogy, with knowledge of study abroad preferred.
- Master's or professional degree in the thematic area of the program or educational management preferred but not required.
- An organized and detail-oriented demeanor with demonstrated experience in logistics coordination or event planning.
- Experience with budgeting and financial reporting.
- Articulate in use of oral and written English.
- Demonstrated support for diversity and inclusion.
- Excellent interpersonal and cross-cultural commun
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