Research Administrator 3
2 weeks ago
Payroll Title:
- RSCH ADM 3
- Department:
- STRUCTURAL ENGINEERING
- Hiring Pay Scale
- $67,200 - $85,000 / Year
- Worksite:
- Hybrid Remote
- Appointment Type:
- Career
- Appointment Percent:
- 100%
- Union:
- Uncovered
- Total Openings:
- 1
- Work Schedule:
- Days, 8 hrs/day, Mon - Fri**#129434 Research Administrator 3***:Filing Deadline: Fri 5/3/2024**
**UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.**
**DESCRIPTION**:
Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.
Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.
Resources to be managed will be determined by each department reflecting the quantitative measures in the Classification Matrix for Sponsored Research Administrators.
**The incumbent will perform Fund Management duties as outlined below**:
Number of Proposals Submitted: 20-30
Dollar Amount of Proposals Submitted: $10-12 million
Percentage of Proposal Types: 4.2% cost-sharing, 8.3% sub-award grant, 12.5% sub-award contract, 66.7% grant, 8.3% cooperative agreement
Number of Awards Managed: 18
Dollar Amount of Awards Managed: $7-10 million
Percentage of Award Types: 6% cost-sharing, 6% sub-award grant, 12% sub-award contract, 76% grant.
Post award reporting complexity: ARPA-E, Caltrans, Cal Recycle, LANL, Washington State Department of Transportation
Number of PI’s supported: 10-14
**Additional complexity/workload responsibilities**:
- Interaction/collaborations with other departments or ORUS within UCSD
- PostDoc Visas (J1, H1b, F1 OPT, extensions)
- MCA- no sub award but Multi Campus Award(s)
- Calculating Proposals with Faculty who have GCCP, HSCP, VA 8ths
- PI's that are high profile or resource intensive needs
**QUALIFICATIONS**:
- Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
- Ability to manage significant volume of transactions.
- Ability to perform complex financial analysis and customized reporting.
- Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
- Maintains current knowledge of compliance regulations in all areas of research administration.
- Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
- Demonstrated effective interpersonal skills to interact with diverse individuals and groups.
- Requires thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.
- Ability to work in a fast-paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.
- Proficiency working with computer and information management systems.
- Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
- Proficiency in utilizing financial re
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