Lead Project Manager
2 weeks ago
**Company Description** CREATIVITY IS OUR SUPERPOWER.** It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.
**Job Description** The Opportunity**:
**What Your Impact Will Be**:
**CORE COMPENTENCIES**:
- Timeline & resource management
- Campaign and asset tracking
- Operational KPI tracking and reporting (project duration, throughput, burn-rate, asset utilization) via Adobe Workfront or similar management tool (Monday, Jira, smartsheet).
- Scheduling / workflow organization
**CORE RESPONSIBILITIES**:
- Independently lead day-to-day project management from inception to completion for medium-to-high-level projects (such as, but not limited to): guides, brand identity, high-profile integrated marketing campaigns, retail/eComm assets, live events, trade shows, demand creation videos (DCVs), sizzle videos and pitch materials.
- Manage intake and project setup of all briefs in Adobe Workfront or similar management tool.
- Maintain project status dashboards and reports with real-time communication to the team as well as contributing to status meetings or daily stand-ups for assigned projects.
- Coordinate with Creative Team to ensure deliverables are all met from brief
- Interface and maintain relationships with key cross-functional partners as well as outside design/production resources to complete all project deliverables.
- Develop and maintain timelines for all projects, in support of Account Management to deliver on-time
- Communicate with entire project team to develop project plan and schedule in order to ensure on time delivery within a fluctuating workload and ever-changing business environment
- Identify and anticipate barriers in timely manner with a solutions-oriented mindset
- Tracks resource allocation for all projects and inform resourcing plans & scope
- Partner with Account Management, Production and Operations Center of Excellence (COE) to open and track budget line-items and tasks at project initiation
- Maintain budgets based on available funds, obtain estimates with internal and external sources using various finance/accounting software to track project expenditures, open purchase orders, identify if scope or budget changes are needed, assist with monthly billing processes, and reconcile jobs upon completion.
- Lead all submissions of creative development work through Legal/Standards & Practices in support of Account Management
- Monitor and document global approvals in Workfront or similar management tool, in support of Account Management
- Liaison with client groups, internal creatives and external vendors to facilitate timely and successful completion of creative
- Partner with Channel/Asset Management teams on trafficking of final assets
- Upload final files to Digital Asset Management (DAM) system for global distribution and archiving.
- Fulfill and respond to asset requests submitted to department on a daily basis.
- Gather information from requestors on what assets are being used for, timing, and preferred file format and method of delivery
- Thorough understanding of all file/asset delivery methods and which method is most appropriate based on request/requestor
- Document and tracks asset utilization, globally
- Assist with prioritization and drive focus for the IMC team.
- Flexibility and agility to shift priorities quickly to meet the needs of the business
- Assist in identifying project workflow improvements and drive efficiencies.
- Manage and/or mentor Senior Associate/Associate Project Managers to hone fundamental operations and communication skills and knowledge.
**Qualifications** What We’re Looking For**:
- 7+ years of relevant experience in creative/marketing/communications; and/or B.A./B.S. Marketing, Business, Communications or related field (or equivalent). PMP certification a plus, but not required.
- Demonstrated Project Management experience working on creative and production projects at in-house and/or agency environment.
- Experience with a variety of media including print production, broadcast, e-comm, social media, consumer good and/or retail.
- Excellent computer skills: Excel, Word, PowerPoint, Adobe Acrobat/Signature are required; familiarity with Adobe Creative Cloud programs (InDesign, Illustrator, Photoshop) and Sketch a plus.
- Experience with cloud-based work management software (Adobe Workfront, Asana, Trello, Monday, Wrike, smartsheet etc.).
- Project management knowledge and theory (Agile, Kanban, SCRUM).
- Familiarity with Digital Asset Management (DAM) software and metad
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