Project Controls Administrator

3 weeks ago


Chicago, United States Metra Full time

Metra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service.

This department oversees the design and construction of Metra capital projects and oversees the work of contractors implementing these projects. Capital projects overseen by this group include stations and parking as well as structural, electrical, and mechanical design.

Reporting to the Director, Project Controls, the Project Controls Administrator coordinates tasks and provides professional administrative support to project teams ensuring appropriate and consistent use of the Program Management Information System (PMIS) across design and construction teams, ensures adherence to process workflows, document management, and project progress.

The primary duties include: Review project requirements, identify interdependencies with internal or external departments or service providers, and delegate responsibilities.

Monitor the workflow process within the Program Management Information System (PMIS), ensuring all steps are completed in accordance with established project plans, processes, and timelines; generating and disseminating reports; and following up with individuals or groups who are non-compliant.

Work closely with members of the Project Controls team to ensure staff use PMIS processes and tools including delegating tasks in the system, tracking completion, and coordinating meetings to facilitate collaboration, resolve issues, and keep tasks on track.

Conduct quality control and process flow audits to ensure documents are completed and accounted for, properly routed through workflow, delivered to the appropriate party, and correctly filed in the document system.

Participate in validating and processing invoices, creating new release orders in financial systems, and monitoring and tracking Program Management Oversight contract financials.

Promote safe work practices and maintain and foster a safe work environment.

**Job Requirements**

1. Bachelor’s degree in Engineering, Construction Management, or related field OR in lieu of degree a combination of education and experience that equals four years supporting and tracking projects and program data.

2. In addition to #1 above, must have a minimum of five years of project controls/administration experience.

3. Considerable knowledge of:

- project administration principles.
- electronic document management systems.

4. Good:

- knowledge of document management procedures and practices.
- organizational, analytical, and problem solving skills.

5. Strong:

- record-keeping skills with attention to detail and accuracy.
- verbal communication skills.

6. Proficiency in Microsoft 365.

7. Ability to:

- conduct training consisting of multi-disciplinary members.
- exercise discretion and good judgment in working with confidential information.
- interface concisely with executive level staff.

8. Must:

- possess and maintain a valid driver's license.
- be able to operate a vehicle and be willing to travel within Metra's 6-county region.
- be available to work flexible hours in the early morning, late afternoon, evenings, or weekends.



  • Chicago, United States Metra Full time

    This department oversees the design and construction of Metra capital projects and oversees the work of contractors implementing these projects. Capital projects overseen by this group include stations and parking as well as structural, electrical, a Controls Administrator, Controls, Administrator, Project, Management, Transportation, Manufacturing


  • Chicago, United States Metra Full time

    Description Metra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service. This department oversees the design and construction of Metra capital projects...


  • Chicago, United States Metra Full time

    Financial Affairs is headed by the Chief Financial Officer and is divided into six groups: Financial Affairs; Treasury; General Accounting; Budget Management Analysis and Contracts; Grant Management; and Procurement Operations. The core mission of these groups is to provide accurate financial information so that Metra can run its business efficiently....


  • Chicago, United States Automatic Building Controls Full time

    Controls Design Engineer Level I | ABC - Automatic Building Controls Job Summary The position requires the individual to apply their technical knowledge and any prior experience for the production of controls project design, material selection, and development of a sequence of operation for lower level projects. Also, this position will be responsible for...


  • Chicago, United States Gulfstream SP Full time

    Job Title: Controls Project Manager Location : Chicago, IL Job Summary: Our rapidly expanding team in Chicago, IL, seeks a Controls Project Manager with expertise in building automation and control systems. This pivotal role encompasses the full project management lifecycle for our control system projects. The ideal candidate will possess deep industry...


  • Chicago, United States Greenwood Project Full time

    Job DescriptionJob DescriptionDescriptionAbout Us: At Greenwood Project, we are dedicated to breaking down barriers and empowering Black and Latino undergraduate students to thrive in the financial services industry. Our mission is to provide social, academic, and aspirational capital to our scholars, ensuring talented individuals have the opportunity to...


  • Chicago, United States About Laconic Enterprises LLC Laconic Enterprises LLC Full time

    Project Controls Specialist (Primavera Cloud, Unifier, and NetSuite) Chicago, IL, USA Job Type Full Time About the Role Summary: This position works with the Senior Vice President of Operations and Project Managers to support project management and the optimization of associated software. The Project Controls Specialists responsible for performing software...


  • Chicago, United States Stantec Full time

    Stantec Buildings is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment...


  • Chicago, United States Automatic Building Controls Full time

    Project Manager Automatic Building Controls, LLC / FIX Consulting, LLC are building automation contractors and systems integration consultants, specializing in enterprise solutions, LEED (sustainability), commissioning and service since 1976. We consult and support our customers in the ever-changing world of building automation and controls. This position...


  • Chicago, United States Automatic Building Controls Full time

    Project Manager Automatic Building Controls, LLC / FIX Consulting, LLC are building automation contractors and systems integration consultants, specializing in enterprise solutions, LEED (sustainability), commissioning and service since 1976. We consult and support our customers in the ever-changing world of building automation and controls. This position...


  • Chicago, United States Stantec Inc. Full time

    Description Stantec Buildings is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built...


  • Chicago, United States Cotter Consulting Full time

    OVERALL OBJECTIVE: Oversees, directs, and implements program controls processes and systems to provide greater efficiency and accuracy in reporting. JOB COMPLEXITY/SCOPE: Responsible for the management and reporting of project data, and the creation and development of programs and processes as well as the implementation of tools/software for a complex...


  • Chicago, United States City of Chicago Full time

    **Job Number**:394376** **Description** **JOB ANNOUNCEMENT** **Projects Administrator** **Department of Cultural Affairs and Special Events (DCASE)** **Executive Administration Division** **Number of Positions: 1** **Starting Salary: $104,520.00** - The City of Chicago Department of Cultural Affairs and Special Events (DCASE) supports artists and...


  • Chicago, United States NewCold Full time

    Construction Project ControllerThis is NewCold NewCold is service provider in cold chain logistics with a focus on thedevelopment and operation of large, highly automated cold stores. NewColdstrives to be crucial in the cold chain of leading food companies, by offeringadvanced logistic services worldwide. We use latest technology that empowersour people, to...


  • Chicago, United States KDM Engineering Full time

    Contribute your expertise, skills, and experience as an Project Controls Coordinator by joining our KDM Engineering team. KDM is a growing, award-winning, minority- and woman-owned professional engineering firm focusing on electric, gas, site civil, and telecommunications engineering designs and support services. KDM Engineering is looking for a Project...


  • Chicago, United States Cotter Consulting Full time

    OVERALL OBJECTIVE: Oversees, directs, and implements program controls processes and systems to provide greater efficiency and accuracy in reporting. JOB COMPLEXITY/SCOPE: Responsible for the management and reporting of project data, and the creation and development of programs and processes as well as the implementation of tools/software for a complex...


  • Chicago, United States Gulfstream SP Full time

    Job Title: Controls Assistant Project Manager Location: Chicago, IL Job Summary: We're inviting a motivated Controls Assistant Project Manager to join our forward-thinking team in Chicago, IL. This role is designed for a professional with at least 2 years of experience in the field of building automation controls, boasting strong proficiency in AutoCAD and a...


  • Chicago, United States T.Y. Lin International Full time

    TY - Lin is a globally recognized, full-service infrastructure consulting and engineering firm committed to providing innovative, cost-effective, constructible designs for public and private clients worldwide. The firm is an internationally recognize Controls Manager, Controls, Manager, Project Management, Total Rewards, Construction, Business Services,...


  • Chicago, United States Parsons Oman Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine Next! When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...


  • Chicago, United States Parsons Commercial Technology Group Inc. Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine Next! When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...