Payroll Specialist

1 week ago

Aliso Viejo, United States Seaside Dining Group Full time

Fluency in Spanish is required; bilingualism is essential.

**Job Title**: Payroll Specialist

**Locations**: Corporate
- onsite

**Reporting to Manager**: Payroll Manager

**FLSA/Classification**: Non-Exempt

**Wage Band**: Min-$85000 Mid-$88,332 Max-$93000

**Job Summary**: As the Payroll Specialist, you will perform highly complex and independent payroll support duties utilizing a primary payroll software system, ensuring pay is processed on time, accurately, and in compliance with government regulations. MUST be bilingual

**Supervisor Role**:
Primary Duties and Responsibilities: Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
- Prepares and processes payroll and other financial documents. Review, calculate, and process payroll changes and adjustments.
- Review and reconcile payroll records for accuracy. Maintains, scans, and files payroll records for future reference.
- Prepares and executes state and federal payroll taxes. Assists employees in payroll deductions and withholdings.
- Coordinates timekeeping activities with all departments. Maintains accruals electronically.
- Provides information to employees and outside agencies regarding payroll issues.
- Calculates and processes all elected and mandatory payroll deductions, including taxes, child support orders, insurance, and garnishments.
- Reviews and maintains updated procedures. Assists and coordinates the workflow and procedures between the Payroll and Operations departments.
- Trains and oversees employees who perform entry of time and attendance functions.
- Prepares direct deposit information for transmittal to the bank before established deadlines.
- Generates payroll and financial reports for various departments—and monitors bank activity for direct deposit returns.
- Balances and prepares payroll tax returns.Generates new employee files as needed and maintains ongoing employee file accuracy.
- Process requests from governmental agencies, including garnishments, EDD claims, verifications of employment, etc.
- Actively participate and assist with the development and execution of new company policies and processes.
- Performs other duties as assigned.

**Required Experience and Education**:

- Associate Degree in Business Administration/Finance required; Accounting Degree preferred
- Three plus years in a Payroll Office performing all payroll functions and additional payroll office experience in lieu of an Associate degree.
- Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Proficient with Microsoft Office Suite or related software.
- Proficient with payroll software.
- Proficient in ISloved, TalentReef and Ceridian.

**Required Knowledge, Skills, and Ability**:

- Ability to manage, organize, and prioritize tasks to meet strict payroll and company deadlines.
- Must be able to exercise discretion and independent judgment in managing payroll and related activities.
- Experience with iSolved or equivalent payroll systems is strongly preferred.
- Knowledge of talent and workforce management solutions
- Team Player. We must be able to pool our knowledge and energy to work in tandem to thoroughly understand and productively respond to all of the business challenges.
- Strong communication skills (verbal, phone, and written)
- High-level attention to detail and the ability to multi-task is an asset.

**PHYSICAL WORK CONDITIONS**
- Usually, I work indoors, but I may, on occasion work outside.
- Are exposed to sounds and noise levels that are distracting or uncomfortable on a weekly basis. Factory machines can be quite loud.
- Work near others. They often share the same workspace.
- Depending on the worksite, it may be exposed to contaminants. They may wear safety gear to protect themselves.

**WORK PERFORMANCE**
- Must be sure their work is exact. Errors or omissions could cost the organization money.
- Make decisions that affect employees and clients daily. They rarely consult a supervisor before deciding a course of action.
- Regularly make decisions that strongly impact their employer's finances and reputation.
- superior first.
- Abide by strict daily deadlines. This makes the work environment competitive.
- Repeat the same physical or mental activities.
- Generally, work a set schedule.
- Work full time. Overtime is common.

Prolonged standing and walking are routinely required. Routinely lifts and carries objects weighing up to 25- 50 pounds. Routinely required to stand, walk, bend, carry, crouch, grasp, hold, kneel, lift, push/pull, reach, sit, squat, stand, stoop, stretch, turn, twist, talk, listen and communicate with others. I understand that this job description is not i

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