Accounts Payable Specialist
2 weeks ago
**OVERVIEW**
Advanced Diagnostics Healthcare System is an independent, physician-led and patient-centered organization of hospitals, clinics and diagnostic centers in Texas. We are entirely focused on bringing you advanced, comprehensive care and superior patient experience. As we continue to grow, our focus is providing quality patient care by adding to our team of clinical and non-clinical professionals that work together in a collaborative manner.
**JOB SUMMARY**
Accounts Payable Specialist reports to the Senior Accounting Manager and is ensures all payments requests are properly approved and documented. Ensures vendors are paid according to payment term/plans to avoid any service interruptions and takes advantage of cash management opportunities.
**DUTIES AND RESPONSIBILITIES**
- Receives invoices directly from vendors and forward those invoices to department managers for review and approval. Reviews all payment requests for appropriate documentation and requisite approval authority. Enters properly approved invoices and other contractual obligations into accounts payable system for payment.
- Prioritizes invoice payment processing in order to take advantage of cash discounts, to avoid interest and/or penalties, and to adhere to agreed-upon payment terms/plans.
- Interfaces with Material Managers at the Hospital and Clinics to ensure medical supplies purchase orders are placed at regular intervals using correct supplier pricing, if supplier is in place, so as to manage costs and corresponding vendor invoices are reasonable and properly approved.
- Reviews approved expense reports from ExpensePoint system and ensures all expenses are within company policy and processes for payment.
- Ensures signed copies of IRS Form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file. Provides supporting documentation for audits.
- Corresponds with vendors and responds to payment status inquiries. Researches aged invoices received from vendor and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.
- Reconciles vendor statements to vendor history in accounts payable system and contact vendor for any invoices listed on the vendor statement not paid or sent for review and approval.
- Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management timely.
- Acts as backup for the Payroll Specialist and performs other duties as assigned.
**REQUIREMENTS**
- High School Degree or GED required.
- Accounting or Finance experience - 2 plus years
- MS Office Proficiency required.
- QuickBooks experience - 2 plus years preferred
**EDUCATION**
- High School Diploma or GED
- Some College, Associates, or Bachelor’s preferred.
**CERTIFICATION, LICENSURE**
**N/A**
**KNOWLEDGE SKILLS & ABILITIES**
- Knowledgeable and ability to communicate company policies and procedures to those assigned responsibility for incurring expenditures and inform management of any issues.
- Ability to prioritize tasks, receive guidance and work independently, be action-oriented, understand key objectives, meet accounting timelines, and display ethics and values in all actions.
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