Contracts and Compliance Manager
4 weeks ago
**Contracts and Compliance Manager**
Democracy International (DI) is seeking to hire a full-time **Contracts and Compliance Manager.** As a member of the Corporate Operations Team, the Contracts, and Compliance Manager will be based in DI's home office in Bethesda, Maryland. **We will only consider applicants who are based in the DMV area and willing to work a hybrid in-office/remote schedule.**
The Contracts and Compliance Manager will be responsible for overseeing all aspects of contract management, compliance, and regulatory adherence related to DI's projects, particularly those funded by the United States Agency for International Development (USAID). They will also play a key role in overseeing the company's policies related to contracts and compliance (e.g., purchasing, grants/subawards) and their implementation globally, ensuring efficient and compliant practices throughout the organization.
**_Essential Job Duties:_**
Compliance Management:
- Conduct regular research of USG rules and regulations as related to USAID, (e.g., AIDAR, FAR, ADS, 2 CFR 200/700) to ensure compliance.
- Develop and implement compliance procedures and protocols to mitigate risks and potential violations.
- Conduct regular compliance assessments and internal audits to identify areas for improvement and participate in audits requested by USAID and DI headquarters.
- Conduct regular compliance reviews of DI policies as requested by cross-functional departments. Conduct compliance review of all contractual instruments such as Independent Consulting Agreements (ICA), contracts, subawards, engagement letters, Memorandums of Understanding (MOUs), teaming agreements, and so on.
Contracts Administration:
- Oversee the development of new, and revision of existing, contract templates and workflows, including for subcontracts, grants under contract, subawards, consultants, memoranda of understanding (MOUs), nondisclosure agreements, teaming agreements, etc.
- Review terms and conditions of new prime awards, subcontracts, memoranda of understanding (MOUs), nondisclosure agreements, teaming agreements, etc.
- Review and clear contracts and other legal agreements through DI’s contract management system.
- Advise project management units to ensure efficient, effective and compliant performance throughout entire project by providing guidance on contractual issues, interpreting regulations and contractual requirements, reviewing client requests and budget modifications, ensuring risk mitigation and management, etc.
Partner and Subrecipient Compliance:
- Work across teams to ensure that all partners, subrecipients, subcontractors, and other vendors understand and adhere to USAID rules and regulations and DI policies and procedures.
- Conduct capacity-building sessions to enhance their understanding of compliance requirements.
Policy Development and Implementation:
- Develop and update policies and procedures to ensure efficiency, transparency, and compliance to support effective contracting and compliance with award terms globally, including procurement and grants/subawards policies.
- Work across teams to ensure the consistent implementation of these policies across all company locations.
Risk Management:
- Identify potential compliance risks and develop strategies to mitigate them.
- Work closely with other teams to implement a risk management framework to monitor and address compliance-related issues proactively.
Training and Development:
- Conduct training sessions for relevant staff to enhance their understanding of USAID rules and regulations as well as relevant DI policies and procedures.
- Foster a culture of compliance and ethical practice throughout the organization.
**_Qualifications and Experience:_**
- Bachelor's degree in finance, business administration, law, international development, project management, or related field. A Master's degree is preferred.
- Proven track record of experience in contract and grant management, compliance, and procurement, specifically with USAID-funded projects.
- Experience using Ironclad and Procurify platforms is preferred.
- Minimum eight years of experience working in international development.
- Thorough knowledge of USAID rules, regulations, and policies, specifically: FAR, AIDAR, ADS 302 and 303, 2 CFR 200, and 2 CFR 700.
- Strong understanding of procurement policies and best practices.
- Excellent negotiation, communication, and interpersonal skills.
- Demonstrated ability to lead and mentor cross-functional teams.
- Exceptional attention to detail and analytical thinking.
**_Reporting:_**
- This position Reports to the Senior Vice President, Finance and Accounting
- Direct reports will include the Contracts and Compliance Officer
**_Environmental Conditions:_**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individ
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