Project Manager

1 month ago

Newport Beach, United States Passport Brand Design Full time

**About Us: Passport Design, A VMLY&R Company**

Passport Brand Design is a creative branding company south of Los Angeles offering creative leadership to companies of all sizes. For over 20 years, Passport Brand Design has worked across multiple categories, in multiple markets throughout Australia, Asia and North America. We've built a team with extensive knowledge, insight and a global perspective.

Our unique culture is rooted in a great deal of care for you and your success. Above all else, we are committed to strengthening your experience by ensuring your inner potential continues to be discovered.

We also offer about a dozen employee resource groups (ERGs) that allow you to tap into your personal identities, interests and passions. Our ERGs celebrate ethnic diversity, life as a working parent or caregiver, neurodiversity, the LGBTQ+ community, wellbeing, and more. Regardless of your interests, there is no shortage of opportunities to get involved, so tap into our global network and find where you can make your ideas come to life.

**Project Manager (4 month contract)**

The Project Manager (PM) works closely with the Account Service team and is responsible for creating a successful pathway for all projects as they move through the studio and each department. The PM focuses on both the day-to-day management of tasks and deliverables, while also ensuring the greater project stays on track and is delivered on time.

Desired Qualities of a Project Manager at Passport:

- Excellent communication skills both written and verbal
- Must be comfortable working on projects for a major client in the tobacco, nicotine and vaping category.
- A team player and willing to provide help and support to the team at all times.
- Have the ability to nurture relationships and network.
- Be confident and pro-active
- Must be highly organized and have an eye for detail.
- Be positive, friendly and energetic - a real people person.

Project Management Responsibilities:

- Create a viable plan/pathway for projects through the studio and stay hyper-connected to all departments to ensure all deliverables are met.
- Stay aware of all client activities/projects and partners with the Account Service team to meet deliverables.
- Assists in writing client briefs and generating timelines.
- Organize external materials and/or suppliers when necessary
- Records meeting notes and prepares/distribute accordingly
- Participates in internal meetings, brainstorming sessions and design briefings and reviews whenever required.
- Works with AM in managing production/creative deadlines.
- Assist with generating estimates, informing invoicing, create purchase orders, etc
- Gather and assemble background information and analysis on new clients and brands.
- Ensure all projects proceed according to plan and deadlines
- Ensure all work completes the approval process before presented to client or given to suppliers.
- Manage the uploading process of files to clients and ensure all approvals and checks are complete.
- Help to manage relationships and be the key point of contact with suppliers.
- Assist with the resourcing and scheduling across project workstreams alongside operations team and account leadership.

As the world leader in communications services, we rely on the creativity of our people to deliver the best work for our clients. In return, we invest in our employees by offering them a diverse suite of benefits from best-in-class carriers, with enough choice and flexibility to keep them and their families healthy and happy today and tomorrow.
- Corporate gift matching program
- Paid time off for volunteering
- Paid parental leave
- Ranked No. 1 in advertising for our adoption assistance program
- Corporate discounts
- VML Diversity, Equity, and Inclusion (DEI) team, which guides, celebrates, and promotes cultural literacy; increases employee engagement; recruits and retains a diverse workforce; and builds internal opportunities for people to learn and grow.

The base salary for this position at the time of this posting may range from $45,000 to $90,000. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications.

passportbranddesign

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