Director of Finance
3 days ago
Position Description:
**Organization: California Institute for Behavioral Health Solutions (CIBHS)**
Sacramento non-profit is in search of a Director of Finance to oversee our Finance Department. Incumbent will report to the President/CEO and supervise a team of direct reports that manage all accounting operations.
About Us: Our mission is to improve the lives of people with mental health and substance use disorders by helping health professionals, health organizations and purchasers of health services.
To achieve our mission, we rely on revenues from a wide array of sources such as counties, the State of California, foundations, for-profit organizations, federal funds, and event registrations. Therefore, this position requires someone with the ability to analyze contracts and grants to ensure compliance with stated obligations. Experience with non-profit fiscal management and governance is a requirement.
What You Will Be Doing: This is a hands-on supervisory position in which you, in partnership with the President/CEO, will be responsible for knowing the full scope of financial operations from data-entry detail to all aspects of financial management of the organization. You will be required to understand the financial health of individual projects and provide financial input on how improvements can be made to ensure sustainability. Additionally, you will be tasked with overseeing the annual non-profit audit and presenting quarterly financial reports to internal Program Directors and Board Committees, as well as to the full Board of Directors.
Duties for this position include but are not limited to the following functions:
**Contract Management**
Collaborate with Contract Administrator to ensure contracts are processed accurately, with efficiency, and with risk mitigation in place.
Review contracts and their associated budgets to ensure company assets are protected.
Ensure sales and purchase orders are properly entered into accounting software.
Identify federal funds to ensure proper reporting.
Provide guidance on issues that are outside of standard workflows.
**Accounts Receivable**
Review invoices to ensure accuracy.
Work with AR staff to address overdue invoices to ensure payments are received.
Coordinate with AR staff on month close.
Provide guidance to accounts receivable staff.
**Accounts Payable**
Maintain corporate credit card inventory and oversee staff in the preparation of monthly credit card reconciliations and expense claims.
Review weekly check runs to ensure bills are entered into the appropriate accounting cycle, properly coded to general ledger and project codes, and that payments have been approved by responsible parties.
Review all electronic disbursements for accuracy and prepare entries when necessary.
Import transactions from 3rd party payment portals into accounting software and make manual entries when needed.
Provide guidance to AP staff when corrections are necessary.
**Payroll**
Work with payroll clerk to coordinate payrolls.
Understand the payroll cycle and create payroll accruals and offsets.
Post retirement contributions to general ledger.
Prepare and import payroll data into accounting software.
Record benefits payments in general ledger.
Balance payroll cycles to ensure accuracy.
**Budgeting**
Work with Senior Accountant to ensure budgets are entered into the accounting system.
Prepare budget to actual reports for stakeholders.
Monitor budget to actual reports and understand the nature of variances.
Prepare the overhead budget.
Prepare budget templates and make modifications for unique situations.
Present rolled-up organizational budget to Board of Directors.
**General Accounting and Administration**
Manage monthly closing process by collaborating with the finance team and preparing journal entries with Senior Accountant.
Review reconciliations to ensure accuracy.
Oversee processes, identify bottlenecks, and make improvements, as necessary.
Prepare ad-hoc accounting reports for project staff and other stakeholders.
Create general ledger and project codes across all resources to track new projects.
Prepare allocations journal entries and import into accounting system.
Work with insurance agency to maintain all insurance policies, such D&O, Professional, General Liability, Workers Compensation and Cyber.
Maintain bank relationships and serve as administrator.
Recruit, train, and supervise a 4-person finance staff.
Prepare special management and finance reports for President/CEO as needed
Ensure that corporate filings with SAM, CA Secretary of State, and CA Attorney Generals Registry of Charitable Trusts are up to date.
**Position Requirements**
Minimum of 8 years experience overseeing an accounting department in a non-profit environment with revenues of at least $8 million and a staff of 25 or more is required.
Possess an entrepreneurial mindset and excellent critical thinking skills.
Experienced in federal funding reporting re
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