Clerical Assistant 2

6 days ago

East Stroudsburg, United States East Stroudsburg University Full time

**East Stroudsburg University is hiring for a Clerical Assistant 2** Located in the beautiful Pocono Mountains of Pennsylvania, ESU’s proximity to New York City and Philadelphia provides convenient access to internships, careers and social activities. Just minutes from campus are the country’s largest water parks, scenic Delaware Water Gap Recreation Area, Appalachian Trail, and other opportunities for recreational fun.

Your normal hours will be Monday to Friday 9:00 am to 5:00 pm, but you may have to flex your schedule from time to time based on the needs of the business to be a true Facilities Management Clerical Assistant 2. When our team shows up for work, they are energized and motivated to succeed - all while being the most crucial piece to keeping the ESU operations humming.

**What Will I Do At ESU? (AKA Essential Duties)**

**Perform clerical functions including but not limited to**:

- Perform daily processing of work orders received through various modalities; uses CMMS to assist in creating, accepting and closing work orders.
- Answers verbal or written inquiries relating to the work request/orders, purchase orders, service contracts, keys, and fleet.

**Additional Functions**:

- Reporting: Assists in the creation, update, and distribution of the monthly FM status report(s) to campus staff and faculty.
- Fleet:Assist with the scheduling of Enterprise, maintenance and repairs of fleet as needed; distribute and collect the ESU fleet vehicle log sheets, contractor log sheets and vehicle daily inspection log sheets monthly; maintain the ESU fleet records and fuel card files.
- Building Access: Acts as a backup to distribute and issue keys through key management software.
- Purchasing: Purchase office supplies, equipment, services, etc. through catalogues, state contracts, and other sources.
- Performs related work as required.

**What We're Looking For (AKA Qualifications)**
- High School diploma, associate degree or a combination of experience and education.
- Minimum of 2 or more years of experience in moderately complex clerical or assistant role, providing support service to a department or an equivalent combination of experience and training.
- Two or more years of hands-on experience working with Microsoft Office programs including Teams, Word, Excel, PowerPoint, Outlook, and OneDrive; must be able to mail merge in Word, use formulas in Excel, create presentations in PowerPoint.
- One or more years of experience working with a Computerized Maintenance Management System (CMMS).
- Knowledge of procurement guidelines and procedures as it pertains to supplies, and maintenance services; a minimum of one year of experience ordering supplies, goods and/or services.
- Able to carry out staff assignments requiring the organization of material and development of reports with limited supervision.
- Able to prioritize and complete multiple tasks to meet deadlines and write comprehensive correspondence and reports. As well as handling any emergency requests with results being accomplished quickly and with mínimal supervision.
- Valid Driver's License.
- Experience in facilities maintenance operations and procurement (preferred).
- Able to read, write, and comprehend English; able to follow verbal instructions.

**What We Offer**
- **Outstanding** benefits package including benefits such as medical from date of hire, retirement contributions, employee wellness program, and paid leave.
- **Salary**:$34,621 annually
- Living by the Warrior Code:

- Accountable for One's Actions
- Committed to Self-Growth
- Willing to Sacrifice for the Greater Good
- Positive, Honest, and Loyal
- Respectful of the Environment and Community
- Dedicated to Empowering Others

**We believe diversity, inclusion and belonging is key for our teams. **Much like our academic programs, we are proud to foster a workplace that is unique to higher education. As an organization focused on diversity, inclusion and belonging, we are committed to ensuring our employees are comfortable bringing their authentic selves to work every day. A unique perspective is critical to solving complex problems and inspiring others.

**And yes, legal made us spell this out**

Pay: $34,621.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

People with a criminal record are encouraged to apply

Ability to Relocate:

- East Stroudsburg, PA 18301: Relocate before starting work (required)

Work Location: In person

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