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Purchasing Supervisor

4 weeks ago

Saint Petersburg, United States The State of Florida Full time

Requisition No: 829218

Agency: Department of Health

Working Title: PURCHASING SUPERVISOR - SES - 64029094 1

Pay Plan: SES

Position Number: 64029094

**Salary**: $39,792 yearly

Posting Closing Date: 05/25/2024

**Total Compensation Estimator **Tool**

Thank you for your interest in career opportunities with the Florida Department of Health in Pinellas County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team Applicants will be contacted directly if selected for an interview.

The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Pinellas County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and **community efforts** and its efforts and its vision To be the **Healthiest State** in the Nation. Furthermore, the incumbent is expected to incorporate the agency values _of _**_I_**_nnovation, _**_C_**_ollaboration, _**_A_**_ccountability, _**_R_**_esponsiveness_ and _Excellence_ in all aspects of their work.

**Purchasing Supervisor**

**Your Specific Responsibilities**:
This is a supervisory position responsible for all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning and directing their work, approving leave, and taking disciplinary action as appropriate.. Responsible for the purchase of equipment, supplies, all IT, laboratory, audio-visual software and services in accordance with local and state laws, policies, and procedures. Responsible for reviewing purchase requisitions in My Florida Market Place (MFMP) or Ariba on Demand (AOD) for accuracy, correctness, and completeness in accordance with local and state procedures within the specified timeframe Knowledgeable of State Contracts and Purchasing Card requirements and applies when appropriate. Applies appropriate purchasing methods for seeking quotes and recommended awards. Ensures requester’s specifications are met. Ensures required documentation for all purchases is received and maintained. Reviews, recommends updates, or processes purchase requisition within two business days of receipt.

Provide technical support and review to the Purchasing Department, by tracking specific Purchasing indicators to ensure state and department compliance of F.S. 287, mainly monitoring and assisting with the review of purchasing activity under the Category II threshold. Coordinate policy and procedure reviews and serve as team lead on newly implemented purchasing projects.

Serves as the liaison between DOH-Pinellas and Central Office Purchasing Office assisting employees remain in compliance with requirements ensuring information requests are completed within 24 hours. Maintains a working knowledge of MFMP/AOD and creates Purchase Requisitions for Administrative Services authorized to have a Purchasing Card maintaining receiving log files and remaining in compliance with Florida Statutes including 215.422. Attends conference calls regarding Purchasing and MFMP updating MFMP training as necessary.

Maintains lines of communications open between all Health Centers and departments to ensure all have the latest information on products and services. Confers with department heads to determine unusual commodity needs in terms of quality, quantity, and type of equipment. Assist Finance Department to ensure all encumbrances are current and that all blanket purchase order amounts are correct and able to cover anticipated changes. Has almost daily communications vendors to ensure current pricing and product availability. Assist all departments in resolving problems with receiving pricing/billing and vendors.

Provide and conduct MFMP/AOD training and update classes at least 4 times a year to improve the understanding and function of the MFMP/AOD to all new employees. Keep all MFMP/AOD users informed of changes and update.

Works with requesters in DOH-Pinellas and serves as the liaison with Central Office Purchasing Office with the preparation of Invitation to Bids (ITB), Request for Proposal (RFP) and Invitation to Negotiate (ITN) including writing bid specifications and vendor bid list. Prepares and places legal advertisement in accordance with FS 287. Assist in the planning of all work and training procedures. Assist with bid opening and posting. Maintains vendor contract and price quotations.

Makes routine efforts to seek out new sources for minority vendor participation requesting yearly updated quotes to ensure best company is awarded service contracts. Coordinates Blanket/Annual agreements for commodities and services. Maintains an accurate log and reviews routinely to ensure agreements are renewed prior to expiration.

Obtains DOH Contract Management certificati

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