Secretary

**Duties**:
**As a Secretary, you will perform the following duties**:

- Provide support services within one or more Divisions by independently carrying out highly technical range of secretarial work under general guidance on objectives and priorities.
- Prepare travel orders / authorizations and ensure prompt processing of travel vouchers for payment, using the agency's electronic travel manager system and provide timekeeping information to Leadership as a Master Timekeeper under the direction of Management, and then serve as a point of contact for other Timekeepers and provide guidance as needed to staff.
- Independently prepares correspondence and documents for signature and/or requiring coordination of controlled correspondence.
- Responsible for maintaining and organizing physical and/or electronic files and records to ensure the ability to locate information and maintain property in the agency's inventory system, including by serving as a Property Point of contact for one or more custodial areas.

**Requirements**:
**Conditions of Employment**:
This position will be filled under the DOC Alternative Personnel System (CAPS). This system replaced the Federal GS pay plan and structure. Under CAPS, positions are classified by career, pay plan, and pay band.

The ZS-4 is equivalent to the GS-7/8.
- A one year probationary period may be required.
- Payment of relocation expenses is not authorized.
- **This position is not in the bargaining unit.**

**Key Requirements**:

- Applicants must be U.S. Citizens.
- Suitable for Federal employment, as determined by background investigation.
- More requirements are listed under Qualifications and Other Information.

**Condition of employment**:

- Requires ability to type at a minimum speed of 40 words per minute.

**Qualifications**:
**EDUCATION**: There is no positive education requirement for this position.

**SPECIALIZED EXPERIENCE**:Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

**To qualify at the ZS-4 (GS-7/8) grade level**:
**Specialized experience**: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the ZS-3 (GS-6) in the Federal service. Specialized experience MUST include all of the following:

- Preparing correspondence and documents for signature;
- Assisting in the execution of some administrative functions such as time and attendance, preparing and processing travel orders and travel arrangements; and
- Organizing and maintaining a physical or digital filing system.

**Education**:
There is no education requirement/substitution for this position.

**Additional information**:
**CTAP** applicants MUST submit the following documents:

- A copy of your specific RIF notice; notice of proposed removal for failure to relocate; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice).
- A copy of your SF-50 "Notification of Personnel Action", noting current position, grade level, and duty location;
- A copy of your latest performance appraisal including your rating; and
- Any documentation from your agency that shows your current promotion potential.

**ICTAP** applicants MUST submit the following documents:

- A copy of your RIF separation notice; notice of proposed removal for failure to relocate; notice of disability annuity termination; certification from your former agency that it cannot place you after your recovery from a compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
- A copy of your SF-50 "Notification of Personnel Action" documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc;
- A copy of your latest performance appraisal including your rating; and
- Any documentation from your agency that shows your current promotion potential.

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