Purchasing Manager

OB TITLE: PURCHASING MANAGER

REPORTS TO: CFO

CLASSIFICATION: EXEMPT

TYPE: SALARIED

CATEGORY: OFFICE PERSONNEL

The Purchasing Manager supports the Company s Operation in his/her daily operations by coordinating the acquisition and delivery of material, parts and rented equipment to the job sites in a timely fashion manner while complying with project standards and specifications and keeping the price within budgeted limits. He/She, in coordination with the AP Department, will ensure the proper processing of invoices in a timely fashion manner by providing accurate cost coding information for job cost tracking.

Tasks

This position includes but is not limited to the following job duties:

- Coordinate with Preconstruction the procurement of materials for new jobs by asking for quotes to include in our bids and processing purchase orders to the best deal once a project is awarded
- Keep open communication with vendors in the area to guarantee competitive prices for quality material
- Process material, equipment, and parts orders following the purchasing procedure
- Supervise office personnel in the timely tracking of orders, logging them into the accounting system, and keeping communication channels open within the Company Departments regarding purchases of material, parts, and equipment rentals
- Call vendors to request quotes on the items requested and negotiate prices to meet project budget expectations and project specifications
- Discuss material, equipment, or parts availability with other projects/shop and/or management personnel
- Request submittal information from vendors when needed
- Forecast material needs by project and assist Operations Department in the scheduling of material, equipment processing
- Actively propose changes and adjustments aiming to improve the procedures, functions, and efficiency of the department and the company.
- Other duties as assigned by the management.

Knowledge
- Industry - Knowledge of construction materials and vocabulary. This includes an understanding of project specifications and submittals requirements.
- Finances - Knowledge of job costing and cost coding systems. This includes an understanding of budgets and forecast quantities management.
- Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
- Administration and Management — Knowledge of business and management principles involved in strategic planning, leadership technique, production methods, and coordination of people and resources.
- Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

**Skills**:

- Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
- Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Speaking — Talking to others to convey information effectively.
- Writing — Communicating effectively in writing as appropriate for the needs of the audience.
- Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Monitoring — Monitoring/Assessing the performance of yourself, other individuals, or organizations to make improvements or take corrective action.
- Service Orientation — Actively looking for ways to help people.
- Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
- Time Management — Managing one's own time and the time of others.
- Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Abilities
- Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
- Written Comprehension — The ability to read and understand information and ideas presented in writing.
- Near Vision — The ability to see details at close range (within a few feet of the observer).
- Speech Clarity — The ability to speak clearly so others can understand you.
- Written Expression — The