24-25 Principal Account Clerk

3 weeks ago

Somerville, United States Somerville Public Schools Full time

**JOB GOAL**:
**RESPONSIBILITIES**
- Prepares payroll for all District staff;
- Plans, manages and administers all staff voluntary and mandatory payroll deductions including but not limited to insurances, union dues, deferred compensation, retirement, loans, etc.;
- Manages and processes electronic payroll deposit files;
- Processes and applies to payroll all staff appointments, salary adjustments, promotions, resignations, terminations, leaves of absence, and any other changes affecting the payroll;
- Plans work program to adhere to payroll schedules;
- Sorts and distributes pay checks;
- Prepares employer quarterly and year-end tax agency reports (forms 940, 941, W2, etc.);
- Responds to all inquiries related to employee benefits and compensation (i.e. credit inquiries, disability and workmen’s compensation, IRS, MA DOR, etc.;
- Manages and utilizes MUNIS payroll software and all related databases utilizing MS Office, FileMaker Pro in the performance of the job;
- Assists in the maintenance of the human resources employee database;
- Maintains and applies effective working knowledge of benefits and compensation best practices, tax entity forms, methodology, processes and procedures;
- Applies working knowledge of Social Security and Retirement Laws, federal, state and local tax laws, rules and regulations with respect to payroll preparation and maintenance of records;
- Prepares simple and complex payroll accounting to accurately calculate employee compensation and benefits;
- Communicates with all District stakeholders relative to the payroll process including employees, administrators, department heads and municipal and state officials;
- Manages multiple complex tasks simultaneously and under pressure with a high degree of accuracy and accountability;
- Exercises good judgment and common sense;
- Demonstrates the highest level of customer service skills when addressing employee questions, concerns, and successfully reconciles employee compensation and benefits issues;
- Analyzes staff function so as to accurately assign appropriate payroll expense accounts to the General Ledger; creates new GL accounts as needed;
- Manages payroll deduction codes for all employee records to ensure highest level of accuracy;
- Creates and manages MUNIS Job Classifications and Position Control Records for all District position;
- Creates and manages salary/longevity/stipend schedule table as defined by union CBA’s / individual employment agreements for all employees to ensure accuracy of payment;
- Creates and maintains location codes to ensure that every employee is appropriately attached to the correct location and assignment for each fiscal year;
- Maintains group/union codes to ensure that all employees are attached to the appropriate unit as appropriate;
- Manages all ABA routing data to ensure accuracy of employee electronic pay deposits;
- Maintains a working knowledge and understanding of MUNIS payroll software / functionality through the entire payroll process;
- Establishes and manages Payroll Control settings to ensure each payroll type (i.e. weekly, bi-weekly, teachers) generates and processes correctly;
- Performs system validation through MUNIS “train” mode of payroll configuration changes;
- Configures Excel timesheets from district departments and prepares them for import into the payroll;
- Prepares and calculates manual paychecks as needed;
- Balances each payroll to the general ledger;
- Prints paychecks and notices of electronic deposit;
- Generates pay files for employees and vendors, assigns payroll file paths for transmitting to Municipal Auditor and Treasurer;
- Generates a wide range of payroll reports required for Municipal Treasurer including payroll registers, bank reports, child support and garnishment reports, vendor reports;
- Generates and analyzes data reports to ensure accuracy of employee payroll deduction, salary, tax, demographic files and records;
- Analyzes and assigns GL entries for accounting accruals;
- Receives, researches and addresses questions from employees through MUNIS requiring knowledge of MUNIS modules and report writing;
- Updates all salary tables each new collective bargaining unit and applies batch salary changes; applies terms of CBA’s, MOA’s, Salary and Benefits Agreements and Employee Contracts to the MUNIS file;
- Processes a wide range of reports as required;
- Reconciles, processes and transmits the monthly retirement report to Massachusetts Teachers Retirement system utilizing MyTRS pension software;
- Assists with the preparation of accounting audit materials;
- Reconciles financial statements and reports as appropriate;
- Performs other duties consistent with the scope and responsibility of the position as assigned, as may be required, and as may be requested by the Department Head or their designee.

**ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES**:

- Knowledge and understanding of MUNIS payroll software to successfully prepare, transmit and mana

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