Records Technician

Requisition No: 827492

Agency: Department of Transportation

Working Title: RECORDS TECHNICIAN - 55004820

Pay Plan: Career Service

Position Number: 55004820

**Salary**: $35,260.54 - $45,631.29

Posting Closing Date: 04/30/2024

**Total Compensation Estimator **Tool**

**STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION**

**JOB POSTING DESCRIPTION**

**296 / Chiefland Maintenance**

**OPEN COMPETITIVE**

**CAREER SERVICE**

**Contact Person: Toni Poole**

**Contact Phone Number: 352-493-6884**

**Anticipated Bi-Weekly Hiring Salary: $1,595.50**

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

- Health insurance (over 90% employer paid)
- $25,000 life insurance policy (100% employer paid)
- Dental, vision and supplemental insurances
- State of Florida retirement package
- Generous vacation and sick leave
- 10 paid holidays a year
- Career advancement opportunities
- Tuition waiver for public college courses
- Training opportunities
- Flexible work schedules and telework (for designated positions)
- Employee Assistance Program (EAP)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system

**SPECIAL REQUIREMENTS**: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

**THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. **In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

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Performs the Electronic Document Management System (EDMS) storage of construction and/or maintenance projects. Perform the daily attribution and Quality Assurance/Quality Control (QA/QC) function in order to publish/archive documents identified by the Unpublished Document Report submitted by Central Office. Retrieves documents, either hard copy or EDMS, as requested by proper authority. Types correspondence, organize and maintain filing systems to include: records filing, retention and off-site storage, destruction and public records requests via various management systems to ensure compliance with department procedures.

Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state’s eProcurement system MyFlorida MarketPlace (MFMP) and Financial Management Services (FMS). Acts as a P-Card “Card Holder” for the unit and acts as “Requestor” on the State E-Procurement System Program and Financial Management Service (FMS). Inputs into systems on a daily basis or as necessary to achieve compliance with purchasing rules and procedures. Obtains competitive quotes/proposals as requested, either by telephone or in writing. Receives, records and unpacks a variety of store items. Checks incoming materials for quantity and quality against purchase orders and/or invoices and places them in proper storage area.

Direct and coordinate the accessing, reference, retrieval and disposal of records maintained in a central storage facility. Review and approval/disapprove records disposition requests to purge records based upon retention requirements approved by the Department of State. Maintain continuous control of the official copy of all completed records disposition requests for the office. Recommend methods and procedures for the transfer or disposal of records. Establishes and maintains a computerized program for tracking all records stored in a central storage facility.

Performs coverage for front desk receptionist, warehouse or any other area to promote and enhance the production level of administration overall; including communication, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Operations Office Manager.

**KNOWLEDGE, SKILLS AND ABILITIES**:

- Knowledge of office procedures and practices.
- Knowledge of records and files mana