Assistant Office Manager

2 weeks ago

Belleville, United States Vito Tree Care Full time

Job Overview:
**Duties**:
Quickbooks, accounting, insurance audits ; payroll
- Manage office operations and procedures to ensure organizational effectiveness.
- Handle accounts payable and receivable, including invoicing and basic bookkeeping tasks.
- Coordinate and plan office events, meetings, and appointments.
- Oversee payroll processing and employee scheduling.
- Assist with human resources functions such as recruitment, onboarding, and training development.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Manage vendor relationships and negotiate contracts.
- Maintain organized filing systems and databases.
- Coordinate travel arrangements for staff when necessary.

Qualifications:

- Proficiency in QuickBooks for financial management tasks.
- Experience in event planning and coordination.
- Knowledge of payroll processes and scheduling management.
- Familiarity with human resources practices and training development.
- Strong administrative skills with a focus on office management.
- Ability to manage calendars effectively for appointments and meetings.
- Excellent vendor management skills.

Pay - Depending on Experience

Pay: $20.00 - $35.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Belleville, NJ 07109: Relocate before starting work (required)

Work Location: In person

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