Ambulatory Surgery Center Supply Chain Manager

4 weeks ago

Des Plaines, United States Westmont Surgery Center LLC Full time

Description:
**5/1/2024**

**Position**

**ASC Supply Chain Manager**

**Organization**

**IBJI ASC Ventures,, LLC**

**Location**

Des Plaines, Illinois

**Company Background**

With more than 150 physicians, 5 ASCs, every orthopedic specialty, and comprehensive diagnostic and rehabilitation services, **Illinois Bone and Joint Institute, LLC** is a leading orthopedic network in the Chicago area.

**Reporting Relationship**

The **Supply Chain Manager **will report directly to the **Executive Director ASC Ventures, LLC. **There will be a dotted line to each of the ASC’s Administrators.

**Position Summary**

The **Supply Chain Manager** is the key focal point for the management, efficiency and effectiveness of the ASC Ventures supply chain from the standpoint of service levels, accountability and day to day operations.

**Specific Responsibilities**

The **Supply Chain Manager** will be responsible for the following:
**_ ASC Daily Operations:_**
- Manages and plans medium to large projects with purchasing
- Works with Accounts Payable to ensure timely and correct billing
- Develops effective inventory management protocols including par level, ordering, and ensuring items on backorder have replacements
- Streamlines service contracts throughout the Ventures
- Finds costs savings in service contracts
- Develops relationships with vendors
- Works with ASC Materials Management to establish par levels and effective inventory management
- Learn the individual ASC’s supply chain processes and provides the Exec Director feedback in standardizing supply chain throughout IBJI ASCs
- Ensures that products purchased meet government and system safety codes and specifications.
- Ensures that all appropriate supplies are procured through the negotiated prime vendor; manages and/or creates process improvements with same.
- Receives, reviews and processes appropriate requests
- to-purchase for services and supplies, ensuring that all purchasing policies and procedures are upheld.
- Partners with each ASC’s Administrator to ensure competent staff through selection, training, counseling and evaluations.
- Leads system evaluation of products.
- Assists with sending capital goods to ECRI for pricing review
- Participates in business process re-engineering and improvement efforts.
- Researches, develops and implements business systems.
- Assist with contract negotiations.
- Evaluates departmental policy and procedures annually and revises them when appropriate.
- Develops and maintains relationships with departments and physicians throughout the system and with external contacts in order to improve system performance.
- Attends Standards Committee meetings, Group Purchasing quarterly meetings, etc.
- Attends conferences, trade conventions and visitor meetings for the purpose of evaluating products and ideas to access vendor capability.
- Continually improves technical and professional skills.
- Understand and maintain a thorough knowledge of business operations.

**_ Communication & Direction:_**

Decisions acted upon independently by this position.
- Vendor issues concerning contract compliance.
- Staffing resource allocation within the Purchasing team, requirements for additional resources.
- Challenges current processes, initiates process development and improvement and implements same. Identifies CQI project

initiatives and means for systems to help staff support CQI needs.
- Develops comprehensive test plans. Coordinates execution of tests with IT participation. Tracks and coordinates resolution of problems with staff and vendors.
- Guides group discussion, maintains stated objectives and challenge solutions that offer benefit to staff or the organization.
- Determines the most expedient and economic approach to orders working within department procedures.
- Delegates work assignments to purchasing staff.
- Independent judgments and prioritization of work schedule.
- Analyzes and determines the most advantageous economical terms for the system.
- Determines product specifications.
- Selects potential vendors for requesting bids.
- Determines when to adjust purchase orders (i.e., changes/additions purchase orders, vendor or part numbers as needed).
- Resolves differences between quoted and billing price.
- Clearance of electronic invoices (EDI) for check processing and payment.
- Capital purchase negotiation
- Contract negotiations and maintenance
- Develop and manage relationships with vendors and Group Purchasing Networks
- Analyze material spend versus collection

**Decisions referred to supervisor for final disposition.**
- Interpretation of policy and procedures in doubt.
- Exceptions to policies and procedures.
- Signing of contracts or agreements.

The** Supply Chain Manager **will possess the following qualifications:
**_ Experience and Background_**
- Prio management experience with 5-7 years in material acquisition or equivalent.
- Technical, analytical and problem solving abilities.
- Excellent team player

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