Upper School Front Office Manager

3 days ago

Alexandria, United States St. Stephen's and St. Agnes School Full time

**Location**:
St. Stephen's and St. Agnes School (SSSAS) - Upper School Campus

1000 St. Stephen's Road, Alexandria, VA 22302

**Position Description**:
Please note: The Front Office Manager position is 100% during the summer months between mid-June and mid-July.

**Responsibilities of the Front Office Manager**:

- The front office manager maintains a welcoming and organized front office space, welcomes visitors to the school with a friendly and upbeat demeanor, and effectively manages different administrative responsibilities with professionalism and grace.
- The front office manager answers the main phone number for SSSAS and directs calls and requests as needed. Serves as a resource to parents, students and teachers to help with school questions/logistics.
- The office manager works with the maintenance and security personnel to implement building safety protocols. This includes procedures to allow guest access and guest registration when visiting the school.
- The office manager will enter and update Upper School calendar events into the website and update the electronic display screens around the school.

**Responsibilities of the Administrative Assistant to the Head of School**:

- Support the Head of School by coordinating activities, gifts, and correspondence to show gratitude, care, and support. Specific tasks include:

- Coordinate, plan and execute school events assigned by the Head of School including Monday night dinners, all-school lunches and celebrations, stewardship events, and others.
- Support the community through correspondence and gift coordination for major life events for school constituents including faculty/staff, alumni, students, parents and Board Members. This will include a close partnership with the Advancement Team.
- Draft correspondence including All School Memos as assigned by the Head of School.
- Maintain confidentiality of sensitive information related to students, staff, and school operations.
- Perform other administrative tasks and duties as assigned by the Head of School in coordination with the Executive Assistant to the Head of School.

**Qualifications**
- High school diploma or equivalent; associate or bachelor's degree preferred.
- Proven experience in an administrative role, preferably in an educational setting.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Excellent communication and interpersonal skills, with the ability to interact professionally within the community.
- Experience with coordinating events for small and large groups
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Flexible and adaptable, with the ability to work independently and as part of a team.

Knowledge of school policies, procedures, and regulations is a plus.

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