Inventory Coordinator

2 months ago

Bridgeport, United States Yale New Haven Health Full time

Overview:
To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

At Bridgeport Hospital, we are committed to providing quality medical care and treatment that is coordinated and centered on the patient's specific needs. We strive to achieve benchmarks as a Patient Centered Medical Home and provide health care in a setting where patients are at the center of their care team. All employees of Bridgeport Hospital are part of the patients care team and contribute to the team approach of promoting access, continuous, comprehensive care and work to provide quality improvement in the care provided to their patients.

Responsible for providing coordination and distribution of supply flow between Materials Management Department and Department of Surgical Services, Womens' Care Center, Labor and Delivery, Antenatal Testing, Hemodialysis.Endoscopy Essential duties and responsibilities attached. Other duties may be assigned.

EEO/AA/Disability/Veteran

**Responsibilities**:
1. Maintains stock level of all items used for the area responsible for supporting.
- 1.1 Completes stock order requisitions and submits to appropriate departments within the specified time period.
- 2. Makes recommendations to determine par levels for stock and non-stock items and is accountable for maintenance.
- 2.1 Recommends par levels (min & max levels) for all stock and non-stock items with input from staff, utilizing PDAD,QSight usage reports and Team Coordinators input.All par downsmust be communicated to Team Coordinator.All expired products before adjustments must be communicated to team coordinator.
- 3. Develops and provides restocking tools and systems for monitoring stock and non-stock.
- 3.1 Provides reorder sheets with item numbers, location codes and par levels for staff use when checking inventory levels and recording requisition needs for items in their primary location.Templates must stay current,PDADs must stay current and as products change global substitutions must be done and Pref Cards adjusted in EPIC.Older Lawson codes should be inactivated.
- 4. Develops and maintains system for tracking receiving of supplies for both stock and non-stock items.
- 4.1 Maintains record of supplies on order and follows up on supplies that have not arrived within expected lead time.This is also crucial that this appears with repairs
- 5. Ensures a safe patient care environment.
- 5.1 Consistently adheres to infection control policy and procedures when performing supply breakdown and distribution.
- 6. Identifies and communicates need for materials flow modification and development to appropriate people.
- 6.1 Quarterly reviews pertinent policies, procedures and protocols related to position responsibilities and makes recommendations for modifications as appropriate.
- 7. Maintains division patient care areas stock room inventory within established parameters.
- 7.1 Checks stock inventory levels daily/weekly and restocks as necessary.
- 8. Ensures specialty items availability for case-procedure preparation.
- 8.1 Assists Specialty Team Coords. in procuring case-procedure special item requirements to ensure availability of special items on the day of the surgery.
- 9. Maintains and supports the inventory management systems.
- 9.1 Works collaboratively with Supervisor, staff and Team Coordinators to maintain accurate information of item location in the computer database.
- 10. Utilizes budgeted resources judiciously.
- 10.1 Completes time record accurately.
- 11.1 Assists with development and implementation of location code systems with Team Coordinators.
- 12. Monitors surgeon case load (historical, current and prospective) necessitating implants, prostheses and pacemakers orders, etc.
- 12.1 Responds to surgeon's requests through Team Coord. Within two working days per established policies and procedures.
- 13. Performs other related duties as required.
- 13.1 Assist with special projects as assigned by supervisor.
- 14. Completes non-therapeutic functions under the direction of MD, PA, APRN or RN.
- 14.1 Remove medication(s) from the pneumatic tube system sent from the Pharmacy or Hospital Supply to the unit/patient care area.

Qualifications:
EDUCATION

High school diploma or equivalent required. Associates Degree or Bachelors Degree helpful

EXPERIENCE

Three years experience in medical center or health care related field required, Materials inventory experience preferred.

SPECIAL SKILLS

Advanced computer/math skills required.

PHYSICAL DEMAND

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. The employee is frequently required to reach with hands and arms. The employee is also required to stand and walk. The empl

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