Athletic Secretary

Job Description

Secretary part-time - Athletic Office

**Bargaining Unit**: Grand Rapids Association of Educational Office

Personnel (GRAEOP)

**Pay Rate**: $17.51/hour

**Earning Days**: Determined by the negotiated calendar

**GRPS MISSION**: Our mission is to ensure that all students are educated, self-directed and productive members of society.

**SUMMARY OF POSITION**:
The Athletic Office Secretary is responsible for providing secretarial support services to the Athletic Director.

ESSENTIAL JOB FUNCTIONS - Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:
**JOB FUNCTIONS**:
Provide regular secretarial duties as needed in performance of job (typing, filing, payroll, supplies, mail, answering phones, responding to questions, scheduling appointments, ordering materials, etc..)
Responsible for the daily functioning of the Athletic Office.
Maintain athletic schedules using “Schedule Star” and critical timelines for the department.
Responsible for the scheduling of team transportation.
Assist AD’s in scheduling of trainers, officials, etc. for contests.
Provide necessary clerical assistants for coaching staff.
Responsible for communications, obtaining team rosters, and developing communications from the office.
Prepare various documents for the Athletic League, MHSAA (Michigan High School Athletic Associations), District Administrators and coaches in an efficient and organized manner.
Assist in the coordination of Student Eligibility process. Including gathering of information that is needed for committee members and scheduling student/parent appeal hearings.
Assist in the equipment/material inventory process.
Assist in the coordination of the department major fundraisers (Thanksgiving Day run, Grand Rapids Invitational and the Downtown Gus Macker Jam).
Interact with co-workers, administration, students, parents and the community in positive, supportive and cooperative ways.
Other duties as assigned.

This description is intended to describe the type and level of work performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required to be performed in the position.

**REQUIRED QUALIFICATIONS**:
High School Diploma or equivalent.
One year of successful previous secretarial experience.
Aptitude for detail work, record keeping and filing.
Excellent communication skills, both written and verbal.
Good organizational skills, including filing and records maintenance.
Ability to manage multiple tasks and work under pressure.
Ability to make sound decisions independently.
Demonstrated respect for confidentially.
Demonstrated excellent attendance and punctuality.

**ADA REQUIREMENTS**:
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**PHYSICAL DEMANDS**:
While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment). The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus.

**WORK ENVIRONMENT**:
The noise level in the work environment is usually loud to moderate. Work is performed indoors although there will be required outdoor activities. The employee is directly responsible for the safety, well-being and work output of students.

**MENTAL FUNCTIONS**:
While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing in the English language, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

**METHOD OF APPLICATION**:
Non-Discrimination

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability or veteran status.

Primary Location Ottawa Hills High School (9-12)
Salary Range $17.51 / Per Hour
Shift Type Part-Time