Clerk, Attendance

JOB STATUS:
- UNTIL FILLED- POSTING DATE:
- 05/06/2024- POSTING NUMBER:
- 00006541- LOCATION:
- 16-21 Place- POSITION TITLE:
- Clerk, Attendance (16-21)- JOB DESCRIPTION:
**Primary Purpose**:Maintain accurate attendance records to facilitate administrative decisions.- RESPONSIBILITIES:
**Major Responsibilities and Duties**
- Maintain and communicate accurate student accounting records and records related to student attendance such as sign-in sheets, class rosters, withdrawals, suspensions, discipline referrals, absence lists, etc. for all programs
- Prepare reports including but not limited to attendance reports, class or personnel rosters, end-of-semester reports, and accounting reports.
- Promote good public relations while assisting parents, students, and staff with questions regarding student attendance.
- Call parents to verify student absences as needed.
- Issue passes to students who need to leave school for appointments and personal business after parents have been contacted to verify reason for leaving.
- Report all attendance issues to designated administrator.
- Prepare discipline forms for truant students and communicate information with students’ home campuses.
- Assist students in correcting absences mistakenly marked by teachers.
- Process new student records and enter student data into appropriate databases.
- Input all student withdrawals as directed by the Registrar Clerk.
- Maintain a student transaction sheet of all newly enrolled or withdrawn students.
- Maintain a weekly record of total school enrollment counts and balances.
- Greet all visitors courteously, determine their needs, check appointments, and direct/escort them to the proper person.
- Assist with intra-school communications and mail.
- Receive all incoming calls, take reliable messages, and route to the appropriate staff.
- Attendance at work is an essential function.
- Other duties as assigned by the supervisor or designee.
- EXPERIENCE:
- QUALIFICATIONS:
**Minimum Education/Certification**:

- High school diploma or G.E.D.
- 15 credited college hours OR three years of experience as a secretary or similar office experience preferred

**Special Knowledge/Skills**:

- Proficiency in typing and data entry
- Working knowledge of basic office procedures and the operation of common office equipment and machines
- Ability to communicate effectively both verbally and in writing
- Ability to greet the public in person and by telephone
- OTHER INFORMATION:
**Equipment Used**:
Computer, telephone, copier, printer and other office equipment.**Working Conditions**:
Mental/Physical Demands/Environmental Factors:

- Moderate lifting and carrying (15-44 pounds), use of fingers, specific visual requirements (computer), specific hearing requirements (telephone).- JOB CONTACT INFORMATION:
- APPLY TO:
- The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.- GROUP / GRADE:
- Wage/Hour Status: Hourly; Reports To: Principal; Date Revised: July 2022- SALARY:
- Pay Grade: 4- DAYS:
- 199