Clerk Iv

**Dane County Public Works is hiring for a full time (1.0 FTE) Clerk IV.**
This position will be in person working M-F, 7:45 - 4:30pm.
The Eligible list created from this vacancy will be used for future openings in the next six (6) months.

Equity, Definition and Examples of Duties

**COMMITMENT TO EQUITY AND INCLUSION**

As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply.

**DEFINITION**

Under general supervision, to perform varied and high-level, responsible administrative support in the various county departments and to perform related work as required. Incumbents may perform specialized duties inherent in the function to which they are assigned. The ability to perform such duties may depend on previous experience at a lower level in the same department or upon experience in similar activities, which facilitates learning the requirements of specialized functions. The classes in this series are responsible for conducting transactions with other employees or the public in matters requiring detailed knowledge of laws, rules, procedures, policies, precedents, and activities and supplying information involving facts and interpretations.

**EXAMPLES OF DUTIES**

Checks and processes a variety of documents; searches files for information needed in compiling statistical and financial reports; alphabetizes, indexes, and proofs cards and records; greet visitors and obtains or gives out information concerning departmental functions and procedures; adjusts complaints; prepares acknowledgments and replies to letters; prepares agendas and takes minutes for boards and committees; prepares bills; maintains files and indexes; fills out personnel forms; keeps payroll records; prepares duty assignment work schedules of department employees; operates a variety of office equipment including personal computers, word processing equipment, calculators, and duplicating equipment; answers the telephone to give information and assistance; computes and collects fees and taxes; prepares bank deposits; audits claims and warrants for accuracy and completeness; transfers a variety of information from field notes to permanent records and files; sorts, audits, batches, and codes purchase orders; checks books and other materials in and out; maintains follow up records; compiles information for reports and assists in consolidation and presentation of data; trains new employees; orders supplies and equipment; may provide direct clerical support to multiple staff and managers; supervises and assists in the work of subordinates.

Sheriff’s Office Clerk IV duties include preparation of employee calendars; scheduling in-service, field training, jail training, boats, and team training; processing long-term time-off requests; net annual work hours; vacation and holiday call-up; special event assignments; lateral and shift change requests; rotation changes; updates staffing levels; and maintains radio numbers. This position is a lead worker to other clerical staff within the Division.

Education, Experience & Special Requirements

**Education, Training and Experience**:
Any combination of education and experience equivalent to graduation from high school and five (5) years of progressively responsible general clerical experience, often including lead work (Lead work includes assigning and monitoring work and training new employees as well as performing the work itself.) For certain positions, stenographic and/or speed typing skills may be required, and word processing experience and/or knowledge of spreadsheet software may be preferred.

**Special Requirements**:
Individuals who meet the minimum qualifications must also pass a Microsoft Word, Excel and Language test with 70% accuracy.

**For Bilingual Positions**:

- Provide services in both English and the required foreign language (e.g., Spanish, Hmong, etc.), including oral interpretation and written translations in that language.
- Applicants being considered for Bilingual positions will be tested during the recruitment process. This may consist of either being able to respond to questions in that language (e.g., Spanish, Hmong, etc.) during the interview; or passing an oral translation (English to foreign language / foreign language to English) exam prior to employment.

**Background Check Statement**:Some positions may require a criminal background check which can include fingerprint