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Legal Administrative Clerk
3 months ago
Legal Administrative Clerk - Per Diem
USAttorneys Office
Hammond IN
**Job Description**:
- Provide witness management assistance prior to, during, and after trial. Typical assignments include: work directly with witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
- Receive visitors, field phone calls, questions and other inquiries from witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
- Initiate contact/notify witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of witnesses.
- Confer with AUSA concerning witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
- Prior to witness? appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for witness travel and lodging according to Department of Justice and USAO policies and procedures.
- Meet with witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for witness reimbursement documents.
- Prepare and submit documentation for witness reimbursement, i.e. witness vouchers and other required documentation for witnesses. Furnish requested information concerning pending and completed witness vouchers. Gather required documentation and reconcile Government Travel Accounts,
- Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
- Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to witness laws and regulations.
- Perform general office procedures, including, but not limited to: establish and maintain a variety of files, documents and databases; assemble documents and other information for file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logístical management related duties as required/assigned.
