Staffing Coordinator

2 weeks ago

Freehold, United States CentraState Healthcare System Full time

Overview:
Monmouth Crossing is an award-winning assisted living facility that offers residents the comforts and privacy of home without the responsibilities. This vibrant senior living community has the perfect balance of independence and support. Our residents enjoy an engaging lifestyle, companionship, and the security of knowing that help is available around the clock if needed. For the past seven years, Monmouth Crossing has earned advanced standing distinction from the New Jersey Department of Health and Senior Services and the Health Care Association of New Jersey. Earning Advanced Standing distinction means that Monmouth Crossing meets or exceeds quality benchmarks, such as ongoing employee training Monmouth Crossing has also earned the Assisted Living Best Practice Award from the New Jersey Department of Health and Senior Services three times. Last but certainly not least, our resident and family satisfaction scores consistently rank in the top 5 percent nationally according to Holleran scores.

We believe happiness at work starts with the facility and culture, which is why we are so proud of Monmouth Crossing
- an award-winning Assisted Living Community located in historic Freehold, New Jersey. Our facility really is second to none with serene outdoor patio areas and beautiful gardens, and we’ve topped it off with a warm and welcoming company culture, where your team feels more like family.

Monmouth Crossing has an employment opportunity available for a Staffing Coordinator.

**Responsibilities**:

- Schedules meetings and appointments for management as indicated while avoiding scheduling conflicts and coordinating the schedules of all attendees. Communicates staff meetings and promotes attendance.
- Maintains organized filing system so that others can locate needed documents. Keeps files up to date by filing all correspondence and documents in a timely manner.
- Accurately processes all computer data (enters and retrieves data, compiles appropriate data for reports). Completes reports and forms timely.
- Takes accurate minutes at meetings and transcribes in appropriate format.
- Maintains department records as required such as department service statistics, resident charges, resident weights and pendant checks, vendor information and pricing, in-services, etc. Prepares and maintains clear and accurate records.
- Prepares and submits employee time records, ensuring on-time submission to Payroll. Completes payroll problem logs when necessary.
- Tracks accruals and all time off, including PTO requests, for all staff. Ensures proper coding in API.
- Maintains accurate records of annual budget amount and expenditures for each account in assigned departments.
- Correctly prepares, codes and submits invoices and check requests to Accounts Payable for payment. Reviews invoices and adjusts discrepancies.
- Prepares monthly reports detailing spending, budget amounts and variances.
- Processes purchase orders. Accurately completes purchase orders, obtains required signatures and coordinates orders and delivery with materials management department.
- Verifies deliveries against invoices and packing slips.
- Processes billing for completed work orders on a monthly basis, ensuring accurate billing to the appropriate resident or department.
- Maintains RSA assignment book.
- Maintains inventory of office supplies by remaining aware of the level of supplies as they are depleted and replenishes as appropriate.
- Orders necessary lab equipment from CentraState Medical Center.
- Coordinates sending equipment to Biomed for annual checks and repairs.
- Coordinates all annual department hard-copy in-services for the facility (Companion Radio).
- Receives staff call outs and secures substitute staffing as needed. Communicates with DON 24/7 regarding schedule issues and changes to ensure proper staffing levels.
- Organizes uniform allowance and coordinates scheduling of staff store visit.
- Orders DME supplies and stores in storage closet.
- Maintains par levels of equipment and supplies for nursing.
- Acts as liaison between employees and HR Partner when HR Partner is not on site.
- Sets up and maintains resident charts. Disassembles medical records upon discharge or expiration to prepare charts for storage. Calls EDM for chart pick up.
- Calls for supplies for medical waste and pick up with Stericycle.
- Coordinates and executes the annual resident flu clinic.
- Acts as technical resource for staff for the computer and troubleshoots when necessary.

Qualifications:

- High School Diploma Or Equivalent Preferred
- 1 Year Clerical Experience
- Ability to use standard office equipment, including multifunction copier and multi-line phones
- Must be proficient with Microsoft Outlook, Excel, and Word
- Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team required
- Must be adaptable to change and able to multitask on a routine basis

About Us:
CentraS

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