Accounts Payable Specialist

**JOB GOAL**:To process purchase orders and invoices/payment requests in an accurate and timely manner, and provide information requested by vendors and district employees as appropriate.

**ESSENTIAL FUNCTIONS**:

- Enter and process purchase orders, invoices/payment requests, course reimbursements, and travel vouchers, assuring appropriate approval has been provided.
- Prepare payment edits and check registers prepare expenditure warrants and distribute to the Board Finance Committee; issue accounts payable checks
- Maintain complete accounts payable and vendor files with documentation necessary to meet audit requirements.
- Respond to ongoing requests for information from vendors, administrators, and other appropriate parties.
- Maintain all IRS Form W-9 information and issue annual 1099 IRS forms
- File unclaimed property report yearly to the State of Maine.
- Maintain detailed and summary information on photocopiers/duplicators, telephone services and fuel oil.
- Prepare liability insurance certificate requests and submit to the District’s insurer.
- Assist students and guardians with obtaining a work permit.
- Monitor front door guest entry requests at the Central Office as needed.
- Other duties as assigned.

**REQUIREMENTS**:

- High school diploma or GED
- Basic computer literacy, word processing and spreadsheet/database skills
- Strong public relations and communication skills
- Prior experience with accounts payable systems preferred