Assistant Procurement Agent

4 days ago

New Castle, United States New Castle County Government Full time

**IMPORTANT INFORMATION**:
EXAMINATION PROCESS: The examination process for this posting may include an evaluation of training and experience, a written examination, an oral board interview examination, a performance examination or any combination of the above in order to qualify applicants for placement on the eligible list. The eligible list will be used to fill vacancies that occur within the next year. The appropriate number of names on the eligible list as prescribed by Merit System Section 26.03.505 will be certified to the hiring department for consideration to fill the vacant position(s).

**New Castle County is an Equal Opportunity Employer**

**JOB DESCRIPTION**:
GENERAL STATEMENT OF DUTIES: Performs responsible paraprofessional and technical work to assist in a variety of procurement and contract-related activities; does related work as required.

EXAMPLES OF WORK: (Illustrative Only)
- Examines requisitions and secures price and delivery quotations;
- Ensures the accuracy of all bid pricing calculations;
- Drafts and manages cost-only annual bid contracts;
- Assists in collecting technical information for the development of bid specifications for services, supplies, and equipment;
- Processes purchase orders and change orders;
- Manages on-line auction processes;
- Expedites orders, contacts vendors, checks invoices, and investigates discrepancies;
- May perform paraprofessional accounting work to monitor accounting and cash flow;
- Provides information to departments regarding purchasing policies and requirements, in coordination with the New Castle County small business enterprise;
- Handles complaints or requests from the public concerning information;
- Prepares and maintains necessary records and reports;
- Designs forms for use in internal systems and procedures;
- Directs the handling of correspondence and telephone calls, establishing policies and procedures to follow in making assignments;
- May supervise office staff and assist various professional staff in their daily duties;
- Promotes an ongoing attitude of dedication to excellent public service and ensures that external and internal customers are provided with the highest quality of service;
- Operates a personal computer and other related equipment in the course of work.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Some knowledge of procurement practices; some knowledge of expediting methods and practices; some knowledge of the supplies, materials, equipment, and services essential to County operations; thorough knowledge of modern principles and practices of business and office management; ability to evaluate problems and draw valid conclusions; ability to oversee the work of others; ability to establish and maintain effective working relationships with vendors, other departments, agencies, and the general public; ability to communicate effectively, both verbally and in writing.

MINIMUM QUALIFICATIONS: At least three (3) years experience in responsible clerical or clerical-accounting work, including the requisitioning or purchasing of commodities and possession of a high school diploma or GED certificate; or possession of an Associate’s or Bachelor’s Degree from an accredited college or university with major course work in finance, business administration or public administration; or an equivalent combination of experience, education, or training directly related to the required knowledge, skills, and abilities.

ADDITIONAL REQUIREMENTS: Must pass a Class III County physical examination and background check. Possession of a valid Delaware Class D driver’s license or its equivalent.

**CONTACT INFORMATION**:
Laura McDermott
Office of Human Resources

**_Health Insurance:_** Starts the first of the month following a 60-day waiting period from the date of hire. Charges for coverage vary depending on type and level of coverage chosen. The following plans are currently available through Highmark (Comprehensive 80% Plan; a PPO (_Preferred Provider Organization_) and an EPO (_Exclusive Provider Organization_) and Aetna (_Open Access HMO_.) Deductibles and co-pays may also apply.

**_Dental Insurance:_** Starts the first of the month following a 60-day waiting period from date of hire. Currently, there are two PPO options and an HMO option. Charges vary depending on type and level of coverage chosen.

**_Sick Leave_**: Accumulates at the rate of one day for each completed month of service, beginning after the first full month of employment.

**_Vacation_**: Vests on December 31 of the calendar year preceding the vacation year. Vested vacation is to be used in the 12 months following the vesting date. Employees are entitled to vacation as follows:
Less than 12 months service
- 1 day for each completed month of service to a maximum of 10 days 1 - 4 years of service
- 10 days of vacation 5 - 9 years of service
- 15 days of vacation 10 - 14 years of service
- 20 days of vacation 15 years of service
- 25 days of vacation 15+ years of se

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