Accounting Clerk

3 weeks ago

Saint Charles, United States Q - Center Full time

Q Center is looking for a Full Time Accounting Clerk to join our team

Job Summary

The Accounting Clerk is responsible for preparing, the timely processing of, and communicating of all guest and client billing in accordance with Q Center’s policies and procedures. This position will summarize receivables by maintaining invoice accounts; coordinating monthly transfers to accounts receivable account; verify totals and prepare reports. The Accounting Clerk is also responsible for ensuring proper review, timely processing and communicating of all payments and disbursements in accordance with Q Center’s policies and procedures. This position will complete payments and control expenses by receiving, processing, verifying and reconciling invoices.

The schedule for this position is8am-5pm Monday-Friday

Starting rate for this position is $17.50/hour

**Benefits**:

- Paid time off
- 401(K) with employer match
- Holiday Pay
- Medical, Dental and Vision Insurance with Wellness Credits
- Employee Assistance Program
- Basic Life, AD&D
- Disability Benefits
- Employee Meals

Education & Experience
- High School diploma or equivalent required.
- At least one year of progressive experience in Finance or related field required.
- College course work in Accounting, Finance or related field preferred.

Physical Requirements
- Flexible and long hours sometimes required.
- Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Fundamental Requirements
- Associates must at all times be attentive, friendly, helpful and courteous to all guests and fellow associates.
- Must be able to work with and understand financial information and data, and basic arithmetic functions.
- Attend meetings/trainings as required by management.
- Assist in monitoring and maintaining all vendor communication and correspondence; review and process invoices and disbursements, prepare various reports, monitor critical payment lists, verify vendor statements, etc.
- Assist in maintaining purchase order system, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.
- Process weekly check run for all Accounts Payable checks, ACH and wire payments; ensure posting to GL system has been completed.
- Maintain vendor information and update as necessary.
- Maintain confidentiality of information as it relates to client and financial data.
- Maintain professional and technical knowledge, staying abreast of the latest state tax laws and regulations and/or purchase order system updates (as applicable).
- Review all session related information (resumes, billing rates, contract terms) prior to program date to ensure billing is processed correctly; process appropriate corrections as necessary.
- Provide guests/clients with accurate and timely invoices, statements and schedules.
- Respond effectively to customer inquiries in a timely manner; communicate all issues and/or disputes to operating departments and supervisor.
- Handle all weekly tasks associated with billing function independently.
- Attend and contribute to periodic meetings (pre-convention, credit, etc.).
- Complete Key Client Summaries regularly.
- Perform Cashier function on a weekly basis.
- Keep supervisor informed of any unusual events and/or deviations of policies or procedures.
- Maintain confidentiality of information as it relates to client and financial data.

**The Q Center**:
Q Center is more than a conference center - it’s an experience With 40 years of experience in meeting planning and special event production, Q Center has become an industry leader with boundless versatility and exceptional levels of service. As the largest full-service conference facilities in the Midwest, our vast 150,000+ square-feet of IACC-certified meeting and event spaces regularly host a variety of occasions, from large-scale Fortune 500 company meetings to small business training and special events, like fundraisers and galas. One thing is for sure - food and fun are abundant at Q Center for all to enjoy. From our 95 acres of recreational fun to exploring local sites and indulging in gourmet cuisine, we aim to make every guest experience beyond expectations. Q Center isn’t just for business meetings and conferences - our multi-talented team and event space makes us one of the Midwest’s premier special event venues
- We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law._
- EEO is the Law_ _Supplement Notice_ _Pay Transparency_

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