Special Events Coordinator

3 weeks ago

Chula Vista, United States Flavor House LLC Full time

Applicant should have great attention to detail and exceptional organization skills. Successful event coordinators often have amazing interpersonal skills and develop connections with their vendors in order to help create an amazing event. Their duties include brainstorming with management to enhance an event success, and working with caterers and other vendors to deliver events that meet the requirements. Creative in nature and ability to think outside the box when it comes time to solve unexpected problems.

Job Summary

If you have exceptional organizational skills and love planning memorable events for a wide variety of clients, we would love to have you join our team as an event coordinator. You will be the “go-to” person for all event activities for major management events, sales staff, and will coordinate everything from a big-picture viewpoint to create flawless experiences. We are passionate about exceeding our own expectations and trust a large part of that responsibility to our event coordinator, so we offer competitive compensation and a fun and supportive work environment. Bring your problem-solving skills and passion for perfection to our company and enjoy the satisfaction of turning ideas and dreams into reality.

Job Responsibilities
- Plan and organize events according to requirements, including researching and hiring vendors, booking venues, planning transportation, inviting participants, and creating signage.
- Communicate directly with upper management throughout the event planning process to learn requirements and goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and details.
- Meet with sponsors, committees, organizations, and executives as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, and special requirements.
- Communicate contractural needs with venue personnel, caterers, hospitality staff, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.
- Monitor and oversee events from preparation and set-up through teardown to ensure adherence to planned format, compliance with regulations, cooperation between vendors, resolution of issues, and overall satisfaction of participants and sponsors.
- Perform post-event tasks promptly such as meeting and review of post event, reviewing invoices and bills, approving payments, and documenting issues and resolutions.
- Evaluate potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve clients.

Job Skills & Qualifications

Required:

- High school diploma plus minimum three years planning experience
- Excellent written and verbal communication skills, including ability to handle conflict calmly and professionally
- Detail-oriented and reliable with good time-management skills
- Able to work well individually and in a group

Preferred:

- Bachelor’s degree

Pay: $18.00 - $35.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Customer service: 1 year (preferred)
- Events management: 1 year (required)

Work Location: In person

  • Events Coordinator

    1 week ago

    Chula Vista, United States Michaels Stores Full time

    Store - S. DG-CHULA VISTA, CA - Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customer Events Coordinator, Customer Experience, Coordinator, Skills, Customer Service, Retail

  • Animal Services Specialist

    2 days ago

    Chula Vista, United States City of Chula Vista, CA Full time

    **Salary** - $3,916.73 - $4,760.80 Monthly**Location** - Chula Vista, CA**Job Type** - Permanent, Full-Time**Job Number** - 24530905**Department** - Animal Care Facility**Division** - Animal Care Services**Opening Date** - 05/28/2024**Closing Date** - 6/14/2024 12:00 PM Pacific**Description and Essential Functions**: To perform a wide variety of specialized...

  • Live Event Project Manager

    2 months ago

    Vista, United States LVI Associates Full time

    Our client is a dynamic and innovative live events production company known for creating unforgettable experiences. They are seeking a results-driven and highly organized Live Events Project Manager to join our team.Responsibilities:Oversee end-to-end project management for live events, from initial planning to execution and post-event analysis.Collaborate...

  • Live Event Project Manager

    2 months ago

    Vista, United States LVI Associates Full time

    Our client is a dynamic and innovative live events production company known for creating unforgettable experiences. They are seeking a results-driven and highly organized Live Events Project Manager to join our team.Responsibilities:Oversee end-to-end project management for live events, from initial planning to execution and post-event analysis.Collaborate...

  • Live Event Project Manager

    2 months ago

    Vista, United States LVI Associates Full time

    Our client is a dynamic and innovative live events production company known for creating unforgettable experiences. They are seeking a results-driven and highly organized Live Events Project Manager to join our team.Responsibilities:Oversee end-to-end project management for live events, from initial planning to execution and post-event analysis.Collaborate...

  • Activity Leader

    4 days ago

    Chula Vista, United States Vivo HealthStaff Full time

    Job DescriptionJob DescriptionVivo Health Staff is looking for an Activity Leader for a Full-time position around San Jose and Fremont, CA. Under the direction and supervision of the Program Manager, Activity Specialist, and Activity Therapist, the Activity Leader plans, develops, implements, and oversees activity services for participants.DUTIES /...

  • Supervisor - Facilities Supervisor

    1 month ago

    Chula Vista, United States Community Health Group Full time

    *** Under the general supervision of the Facilities Manager or CFO performs activities required to maintain the building and grounds in clean and orderly condition. **RESPONSIBILITIES** - Monitors the appearance of the building exterior and interior by performing a daily inspection walk-through. Assists in the cleaning and disinfecting of all surfaces...

  • Live Event LED Engineer

    7 days ago

    Vista, United States LVI Associates Full time

    About Us: LVI Associates is a globally recognized Workforce Solutions provider for Broadcast Media and Live Event Production talent. Job Description: We are seeking a talented and experienced Live Events LED Engineer to join our client's dynamic team. As a key member of the technical department, you will play a crucial role in the design, implementation, and...

  • Live Event LED Engineer

    7 days ago

    Vista, United States LVI Associates Full time

    About Us: LVI Associates is a globally recognized Workforce Solutions provider for Broadcast Media and Live Event Production talent. Job Description: We are seeking a talented and experienced Live Events LED Engineer to join our client's dynamic team. As a key member of the technical department, you will play a crucial role in the design, implementation, and...

  • Line Cook/Food Service

    4 days ago

    Chula Vista, United States Kampgounds Enterprises, Inc. Full time

    The San Diego KOA is an award-winning outdoor campground resort looking for enthusiastic people to join our food and beverage team. Sunny southern California allows us to be open 365 days a year offering camping in RVs, Cabins, Deluxe Cabins & tents. Our goal is to create a great camping experience for our guests by offering excellent customer service. If...

  • Event Services

    3 days ago

    Meadow Vista, United States Wedgewood Weddings Full time

    **Weddings & Events! - Part Time Banquet Bartender** **Wedgewood Weddings & Events** is hiring Banquet Event **BARTENDERS!** We are looking for part-time **BANQUET BARTENDERS **with typical shifts on **Friday, Saturday, and Sunday** (both day and evening shifts). This opportunity is a perfect "2nd” job and an excellent fit for students or anyone looking...

  • Events Manager

    4 days ago

    Lake Buena Vista, United States Marriott International Inc Full time

    Job Number 24052731 Job Category Event Management Location Walt Disney World Dolphin, 1500 Epcot Resort Boulevard, Lake Buena Vista, Florida, United States VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Management JOB SUMMARY Responsible for preparing all event documentation and coordinates with Sales, property departments and...

  • Member Services Specialist

    5 days ago

    Chula Vista, United States Community Health Group Full time

    Job DescriptionJob DescriptionCommunity Health Group is a locally based non-profit health plan that ensures access to high quality, culturally sensitive health care for underserved communities throughout San Diego County. We treat our 300-member, multi-lingual staff like family, encouraging an atmosphere of collaborative teamwork, continuous learning,...

  • Theatrical Services Technician

    5 days ago

    Chula Vista, United States Seaworld Full time

    SEASONAL POSITIONJoin us at Sesame Place and help bring joy, excitement, and lasting memories to people from around the world. We're seeking enthusiastic, dedicated, and hard-working individuals to become our Ambassadors. Come and play an important part on our incredible team today!Job Overview:Enthusiastically represents SeaWorld Parks & Entertainment by...

  • Theatrical Services Technician

    2 days ago

    Chula Vista, United States Seaworld Full time

    SEASONAL POSITIONJoin us at Sesame Place and help bring joy, excitement, and lasting memories to people from around the world. We're seeking enthusiastic, dedicated, and hard-working individuals to become our Ambassadors. Come and play an important part on our incredible team today!Job Overview:Enthusiastically represents SeaWorld Parks & Entertainment by...

  • Marketing Associate

    2 weeks ago

    Chula Vista, United States Aspire Team Full time

    ABOUT US: The team members at Aspire are driven professionals who want to provide top-notch service for our clients. We don't just consider ourselves a corporation out to do a list of duties daily; we make an impact in our field and enjoy ourselves doing it. We also enjoy making an impact on our local community by coordinating and participating in charity...

  • Event Services

    3 days ago

    Meadow Vista, United States Wedgewood Weddings Full time

    **Weddings & Events! - Part Time Banquet Server** We are currently seeking enthusiastic banquet servers to join our team at Wedgewood Weddings and Events! As a banquet server, you will play a vital role in creating memorable experiences for our couples on their special day. Your exceptional customer service skills and attention to detail will ensure that...

  • (Customer Service) Member Services Specialist

    5 days ago

    Chula Vista, United States Community Health Group Full time

    Job DetailsJob Location Corporate Headquarters - Chula Vista, CA Salary Range $26.03 - $29.93 Hourly DescriptionRESPONSIBILITIES Effectively resolve member concerns through a range of strategic actions. Coordinating swift and seamless urgent care access, interpreter services, and transportation arrangements. Facilitating smooth transitions for members,...

  • Life Enrichment Coordinator

    3 days ago

    La Vista, United States Cedarhurst Full time

    Job DescriptionJob DescriptionCan you be a real, true friend? Is it your nature to be open, listen deeply, know your heart, respond genuinely, and care as only a real friend cares? If so, we want to meet you. Cedarhurst, a regional healthcare provider and true friend of older adults, seeks a service-minded, career-oriented individual to join our team as a...

  • Project Specialist Supervisor

    1 day ago

    Chula Vista, United States CHILD DEVELOPMENT ASSOCIATES, INCORPORATED Full time

    Exempt | $ 79,684.80 | Benefits **About CDA**: Child Development Associates, Inc. (CDA) provides families with the resources necessary to achieve self-sufficiency and thrive. Founded by Charlene Tressler in 1974, CDA has evolved from a one-classroom child development center serving 24 children, to a multi-service nonprofit organization serving children...