Project Administrator

4 weeks ago

Wyomissing, United States D&B Construction Full time

**D&B Construction** is looking for a **Project Administrator** to join our Reading/Central PA Division team The Project Administrator is a multi-faceted position that will provide administrative support to the Project Managers in multi-family or commercial sectors across multiple projects at a time. The person in this role oversees a wide array of administrative tasks that help ensure a project moves forward in a timely, organized, and efficient manner. This role will be based out of our **Reading, PA** office.

At D&B, we believe our team is what sets us apart, and our “We Care” tagline extends to you. We want our employees to always be at their best, and we believe that happens when you are given the freedom and flexibility to balance the demands of your professional and personal lives as you see fit. That’s why, in addition to holiday pay, we offer all salaried employees flexible PTO to promote a healthy work/life balance.

We are a team of good people who love to build and work hard with our success built upon long
- standing relationships anchored in honesty, trust, and fairness. Our purpose is to harness our collective passion for construction to make a positive difference in people’s lives and our communities, which is why we offer individual development plans for personal growth and the opportunity to give back to our community by being involved in our D&B Foundation committee.

**If you want to join a growing company, then this is the role for you**

**Responsibilities**:

- Maintain project directory and distribution lists, communicate with trade partners
- Prepare subcontracts and work orders; request lien waivers
- Assist with project budget maintenance
- Enter and review trade partner invoices with Project Manager guidance and sync with ERP when required
- Assist in maintaining accurate documentation for billing and lien waivers.
- Assist Project Manager with processing RFI submittals and COs as directed by Project Manager through Procore.
- Assist with submittal process and workflows
- Schedule and prepare for meetings; record and distribute meeting minutes.
- Maintain drawing log and distribute drawings
- Assist in maintaining weekly schedule distribution for the projects as directed by the Project Manager
- Perform other duties as assigned and required

**Competencies**:

- Possess great organizational skills
- Takes initiative to help the team complete tasks
- Excellent time management skills
- Ability to multi-task, prioritize and work under pressure in a team-oriented, fast-paced environment
- Exceptional verbal and written communication skills

**Requirements**:

- High School Diploma or GED
- Basic computer skills (Microsoft 365, DocuSign, Adobe)

**Preferred**:

- Previous experience in an administrative or project based role in is helpful
- Basic knowledge of construction industry and terminology
- Familiarity with construction management software packages

**Benefits**:

- Medical/Dental/Vision Insurance
- Voluntary Benefits (Life Insurance, Short-term & Long-term Disability)
- Health Savings Account (HSA)
- 401k
- Holiday Pay
- Paid Time Off
- Annual Bonus Program
- Employee Referral Program

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Construction: 1 year (preferred)
- Office: 1 year (preferred)

Work Location: In person

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