Administrative Clerk/shipping and Receiving

4 weeks ago


Santa Fe Springs, United States Vital Signs Full time

Santa Fe Springs, CA

Job Title: Administrative/Shipping and Receiving Clerk

Job Summary:
**Responsibilities**:
Administrative Tasks:

- Maintaining and organizing electronic and physical filing systems.
- Data entry and record keeping using spreadsheets and database software.
- Assisting with various administrative projects and tasks as needed.

Shipping and Receiving:

- Receiving incoming shipments, verifying contents against packing slips or invoices, and inspecting for damages.
- Properly labeling and organizing received goods in designated storage areas.
- Packaging and preparing outgoing shipments for delivery using appropriate shipping methods and carriers.
- Generating shipping labels, packing slips, and other necessary documentation.
- Tracking and updating shipment statuses using shipping software or tracking systems.
- Coordinating with carriers to schedule pickups and deliveries.

Inventory Management:

- Conducting regular inventory counts and reconciling discrepancies.
- Monitoring stock levels and alerting management when supplies need to be reordered.
- Ensuring accurate documentation of inventory movements and adjustments.

Quality Control:

- Performing quality checks on incoming and outgoing shipments to ensure accuracy and compliance with specifications.
- Reporting any discrepancies, damages, or quality issues to the appropriate personnel.

**Requirements**:

- High school diploma or equivalent; additional education or certification in logistics, supply chain management, or a related field is a plus.
- Proven experience in administrative roles, preferably in a shipping and receiving environment.
- Familiarity with shipping software and systems (e.g., UPS WorldShip, FedEx Ship Manager, etc.).
- Excellent organizational and time management skills with the ability to prioritize tasks effectively and be self managed.
- Detail-oriented with a commitment to accuracy in all tasks.
- Ability to work independently with mínimal supervision as well as collaborate effectively in a team environment.
- Good communication skills, both written and verbal.
- Forklift certification or the willingness to obtain certification.

Working Conditions:

- This position typically operates in a warehouse or office environment. The role may require standing, walking, or lifting objects up to 50 pounds. The individual may be exposed to varying temperatures and noise levels.

Note:

- The job description outlines the general nature and level of work expected from the incumbent. Duties and responsibilities may be adjusted based on the needs of the organization



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