Assistant Property Manager

1 week ago

Atlanta, United States Fillmore Property Group Ltd. Full time

Are you looking for an opportunity of a lifetime with a company who is experiencing substantial growth? We are seeking professional, skilled, enthusiastic, dynamic, and confident team members to join our team Enjoy a fast-paced work environment and culture of genuine teamwork Are you the next Fillmore team member?

**Position Summary**
The purpose of the Assistant Property Manager (APM) position is to assist with the day-to-day functions of the property management department and the functions of the Property Manager to which they are assigned. The focus of the job is to support the Property Manager in all aspects of management pertaining to the property. The APM is the liaison between the tenants and the Property Manager for maintenance and tenant relations.

**About Us**
Fillmore Property Group, Ltd, FPG, is a Real Estate Management Company dedicated to providing superior management service to all of our clients. We believe that by providing sound management service, all of our clients’ property values will benefit. Our firm prides itself by being flexible in order to exceed our clients’ expectations, beating deadlines, being under budget, and delivering the highest service possible. Our division manages industrial, office, flex space, apartments, and retail property exceeding 3.5 million square feet of space across 7 states in the U.S.

**Essential Responsibilities**
- Building positive relationships with prospective and current tenants, team members, outside vendors, and key stake holders.
- Overseeing the timely and successful completion of maintenance requests.
- Showing properties to prospective tenants and answering relevant questions.
- Preparing and executing detailed and legally compliant lease agreements.
- Overseeing all financial procedures including verifying renter income, processing monthly payments, and executing default protocols in relation to collections and evictions processes.
- Perform all necessary functions to facilitate tenant “Move In” and “Move Out” procedures, while maintaining organized and updated resident files and records, including, but not limited to:

- Informing the tenant of the lease obligations and present them with keys, notifying them as their expiration date approaches and informing them of their obligations upon move out.
- Performing move-outs of units and writing work orders related to turnovers.
- Maintain logs related to:

- Updated maintenance logs,
- Updated preventative maintenance logs,
- Updated key log, and
- Updated tenant accounts, including ledgers.
- Obtaining bids - snow removal, landscaping, rubbish, and maintenance/repairs, if applicable.
- Inspect property conditions and coordinate maintenance activities.
- Manage budgets, accounts, rent collections, and tenant notices.
- Create and distribute marketing materials to attract new tenants.
- Report any problems or issues to the property manager.

Other duties include training, office support and on-call emergency response, if applicable and as assigned. This description is meant to be an outline and is not intended to list all duties and responsibilities.

**The following serve to guide our behavior, way of operating, and decision-making throughout the organization.**

**Mission Statement**

Fillmore’s mission statement is our current objective. This is our goal and is our plan to execute. By banding together and exploring every opportunity with loyalty, integrity, and tenacity, we strengthen your financial portfolio. We invest in partnership, in listening, and in advising decades of expertise across real estate, property management, healthcare, and hospitality.

**Vision Statement**

Fillmore’s vision statement is our future objective. This is what we are building towards. We’re stronger when we band together. We’re faster when we all run in the same direction. You can’t truly have the freedom to roam when you’re traveling alone. At Fillmore we bring loyalty, servant leadership, and noble insights to grow your investments and keep you oriented so you don’t get lost.

Fillmore expects all employees to observe certain standards of job performance and good conduct.

**Company Values**

**Entrepreneurial Spirit. **Unbridled, bold, and swift to explore every new opportunity.

**Integrity. **We don’t leave anyone behind. Our team protects, looks out for, and honors our solidarity.

**Family. **The strongest have one thing in common: Family. Families offer wisdom, shelter, and protection. We move together. We arrive together. We grow together.

**Excellence. **Clear-headed, determined, and focused, we race towards constant improvement. We are better tomorrow than we are today. We learn. We grow. We get faster. We get stronger. Because excellence doesn’t happen standing still.

**Relationships and Contacts**

**Reports to**: Property Manager

**Qualifications**
- Fair Housing training (preferred).
- Yardi experience (preferred).
- Must have experience associated with adminis

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