Front Desk Supervisor

5 days ago

Rancho Palos Verdes, United States Terranea Resort Full time

Overview:
This position will provide exceptional service to both internal and external guests at all times. They will be responsible to assist in providing leadership, guidance and support to the front desk team in the areas of guest service, training, scheduling and performance management for the overall successful day-to-day operations. They often provide the first point of contact for guests and is responsible for creating an excellent, memorable first impression. The Front Desk Supervisor is fully committed to ensuring that all procedures are performed to the department and property standards and serve as an ambassador for the property. Responsible for the management of all aspects of the Front Desk functions, in accordance with hotel standards. Directs, implements and maintains a service and management philosophy which serves as a guide to respective staff.

**Responsibilities**:

- Resolve all Open Folios at the end of each month. Report any folios to the Front Office Manager that cannot be resolved before the month end.
- Assist with Rooms Controlling.
- Maintain inventory of PPE, office supplies and collateral.
- Assist with training and on-boarding new associates for Guest Service Agents.
- Assist Front Desk Manager with performance correcting opportunities with GSA’s.
- Resolve all guest complaints that are presented to you. Report any unresolved guest opportunities to the Front Desk Manager.
- Assist with VIP room protocols.
- Obtain assigned bank and ensure accuracy of contracted monies. Keep bank secure at all times.
- Assist with daily line-ups with the team for multiple shifts in the day.
- Assist with updating and creating SOPs for the Front Office department.
- Ensure all proper grooming standards are being upheld by all Front Office associates.
- Follow AAA and Forbes standards to assist guests with exceptional verbal and written communication skills.
- Maintain high standards of personal appearance and grooming, which include wearing the proper attire/uniform and name badge when working.
- Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
- Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
- Be part of a cohesive team with a singular focus on creating the best possible guest experience by maintaining positive guest relations at all times.
- Process all guest check-ins and checkouts.
- Respond to all incoming telephone calls within three rings, using proper salutation and closing with a positive and articulate voice. Route caller to requested guest or department.
- Take all in-house calls and enter into HotSOS for dispatch to appropriate department; follow-up on all calls to ensure guest satisfaction.
- Communicate services and amenities of the hotel to guests; assist with Concierge services such as: restaurant reservations and recommendations, driving directions, transportation needs and other requests as needed using ALICE and Open Table systems.
- Communicate VIP arrivals to designated personnel for escort and delivery of amenities.
- Document all guest requests, opportunities or challenges in Opera; resolving those opportunities that you feel comfortable doing so, to ensure guest satisfaction.
- Take, record and relay messages accurately, completely and legibly.
- Anticipate guests’ needs, responding promptly and acknowledge all guests, however busy and whatever time of day.
- Maintain complete knowledge at all times of:

- all hotel features/services, hours of operation
- all room types, numbers, layout, decor, appointments and location
- all room rates, special packages and promotions
- daily house count and expected arrivals/departures
- room availability status for any given day
- scheduled daily group activities, if any
- Meet with Manager on Duty to review daily assignments and priorities.
- Coordinate and follow up with Housekeeping and Porter teams to ensure all due outs are clear by Resort’s check out time and/or guaranteed check out time.
- Have a thorough understanding of hotel occupancy trends.
- Appropriately protect confidential guest information and guest key access.
- Generate, print and distribute daily and weekly reports.
- Settle guest accounts; assist guests with billing inquires and make adjustments if necessary.
- Create Terranea gift cards and process payment for both hotel guests and non-hotel guests.
- Process adjustment vouchers, paid-outs, correction vouchers, miscellaneous charges.
- Monitor and maintain cleanliness, sanitation and organization of assigned work areas with proper PPE; notifying the Front Office Manager if additional PPE is needed.

**Additional Duties & Responsibilities**:

- Be familiar with the Front Office, Porter, Housekeeping and Reservations department’s policies, procedures and overall operations.
- Work as an Experience Concierge when necessary.

Qualifications:

- Developed computer proficiencies with Opera preferred.
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