Tda - Finance - Contract Administration Manager
1 month ago
**TDA - Finance - Contract Administration Manager (58204)** **(**00042208**)**
**Organization**: DEPARTMENT OF AGRICULTURE
**Primary Location**: Texas-Austin
**Work Locations**: SFA OFFICES AUSTIN - 11 FLOOR 1700 N. Congress Ste 1100 Austin 78701
**Job**: Management
**Employee Status**: Regular
**Schedule**: Full-time
**Standard Hours Per Week**: 40.00
**State Job Code**: 1934
**Salary Admin Plan**: B
**Grade**: 21
**Salary (Pay Basis)**: 6,800.00 - 7,500.00 (Monthly)
**Number of Openings**: 1
**Overtime Status**: Exempt
**Job Posting**: May 9, 2024, 3:05:00 PM
**Closing Date**: May 23, 2024, 11:59:00 PM
**Description**
**Contract Administration Manager**
**Salary Information**:$6,800 - $7,500.00/MO. - B26**
**State Classification**: Contract Administration Manager I - 1960
**FLSA Status**: Exempt
**Posting Number**: 24-58204-5R
**Location**:Austin, TX**
**HOW TO APPLY**
**WHO ARE WE**
The Texas Department of Agriculture Financial Services Division supports TDA programs by performing financial duties in the areas of accounting, budget, purchasing, contracting, accounts payable and payroll.
**WHAT YOU’LL DO**
**PRIMARY RESPONSIBILITIES**
Oversee or prepare the scope of work, specifications, and conditions for new contracts; prepare contracts; lead negotiation strategies; and award new contracts.
Provides customer consultation, evaluates customer requirements, and advises in the development of contract specifications to achieve an optimal balance between best value and cost savings.
Oversees the distribution of solicitations to vendors; review submitted proposals for administrative compliance.
Oversee and coordinate the processing of contract documents to ensure that management understands and authorizes contract terms.
Develop short
- and long-term strategies and goals for the development of the scope of work, statement of work, specifications, technical, and functional requirements in agency solicitations.
Conducts periodic review of contract deliverables, payment milestones, and overall compliance with terms to determine lessons learned factors and refine future specifications.
Conducts contract compliance review and performance analysis in coordination with division to determine if each party is meeting the contractual obligations.
Utilizes strong interactive and collaborative skills in interfacing with business units, and team members; manages complex interactions involving all parties, and the overall needs of the agency.
Serves as a resource to divisions/contract monitor/designee on escalated issues of an unusual nature.
Investigate and resolve discrepancies, complaints, and disputes by negotiating settlement agreements or by canceling or terminating contracts.
Initiate and oversee special studies or surveys to assess consumer and program outcomes for evaluation.
Serve as the principal contract liaison between agency management, contractors, the Legislature, and other customers.
Plan, develop, and conduct presentations.
Provide input on or prepares the contract budget; recommend budget allocations for proposed contract agreements; arrange, monitor, and review budget allocations with management; and provide budget forecast and propose alternatives.
Review and analyze legislation related to procurement and contract management, including tracking legislative bills and assisting with bill analysis.
May identify or forecast cost savings for initial contract, extensions, and amendments compared to previous contract.
May supervise the work of others.
Follow all TDA policies and procedures.
Perform other duties as assigned.
**Qualifications**
**QUALIFICATIONS/REQUIREMENTS FOR THE POSITION**
- Bachelor’s degree (one year of work experience related to the essential duties may substitute for one year of college).
Three **(3) **years work experience in contract administration, management, evaluation, or monitoring of contract providers.
- Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) required within 12 months of hire.
- Work experience as a purchaser in government developing solicitations and contracts for high-value or complex procurements.
**PREFER**
Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD), preferred.
**KNOWLEDGE, SKILLS & ABILITIES**
- Knowledge of negotiation strategies and techniques; of contract administration and cost monitoring for large scope or high-dollar contracts; of systems and procedures used to evaluate a third-party vendor’s performance; and of local, state, and federal laws and regulations relevant to the administration of federal or state funds.
Skill in developing contracts, in problem resolution; and in the use of a computer and applicable software.
Ability to exercise sound judgment in making critical decisions; to analyze complex information and develop plans; to interpret complex data; to effectively demonstrate negotiation and facilitation skills
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