Human Resource Associate

1 week ago

Chicago, United States University of Illinois Full time

**Human Resource Associate (Assistant Director for Faculty Reviews) VP Faculty Affairs**

**Hiring Department**: VP Faculty Affairs

**Location**: Chicago, IL USA

**Requisition ID**: 1025889

**Posting Close Date**: July 11, 2024

**Salary Range: $65,000 - $70,000 commensurate with experience**

**About the University of Illinois Chicago**

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

**Description**:
The HR Associate (Assistant Director of Faculty Reviews) works closely with the Assistant Vice Provost for Faculty Affairs on a variety of faculty matters involving faculty promotion and tenure (P&T), appointments, reviews, policies, procedures, and guidelines. In coordination with the Assistant Vice Provost, the HR Associate is responsible for managing the university review processes for promotion and tenure, mid-probationary, senior-rank promotion and annual evaluation, as well as, assisting with the infrastructure management related to these processes, and processes related to faculty appointments. Position is hybrid (3 days a week in office and 2 days remote).

**Duties & Responsibilities**:

- Manage the university promotion and tenure review process, including mid-probationary reviews and senior rank promotions, as directed by the Assistant Vice Provost for Faculty Affairs. This includes but is not limited to: the coordination and management of the university level reviews and related activities, auditing of required materials, preparing and distributing official communications, managing technology and web-based resources for these processes, maintenance of records, databases, analyses, reporting outcomes and demographics, and the maintenance of policy, procedural and process guideline documents.
- Coordinate and maintain the compliance and records of the Annual Evaluation of Faculty process; in collaboration with the Provost’s office and Assistant Vice Provost for Faculty Affairs, assist with dean 5-year reviews
- Assist with the maintenance and development of electronic forms, databases, and other technology-based initiatives for continuous process improvement, effectiveness, and efficiency as well as the maintenance of the online UIC Faculty Handbook, UIC Faculty Policies and Procedures, and other resource materials.
- Communicate various deadlines, requirements, activities, and compliance issues with points of contact, faculty, administrators, and relevant university units to ensure successful completion of the review processes. Serve as the point of contact for any questions that may arise from faculty, administrators, and staff.
- Collaborate with Faculty Affairs professional staff in the review of historical faculty employment related documents including but not limited to Board of Trustees appointment approvals, promotion and tenure, and agreements; may verify scanned documents for accuracy and compliance with records retention guidelines. Collaborate with other Faculty Affairs teams as needed.
- Perform other related duties and tasks as assigned.

**Minimum Qualifications Required**:

- Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
- Two (2) years (24 months) of work experience performing professional-level human resources duties.

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