Title Ix

**Job no**: 540535

**Work type**: Staff

**Location**: Channel Islands

**Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

**Title IX & Inclusion**

**Administrative Support Coordinator II**

**RESPONSIBILITIES & DUTIES**:
Program Support: Responsible for administrative support and coordination for the Title IX & Inclusion Team tasks below and specifically independently plans, prepares, organizes, follows-up, and performs website upkeep for meetings.
- Provides administrative assistance to the Clery Director, Title IX Coordinator, Deputy Title IX Coordinator, Title IX/DHR Investigators; maintains accurate files and records including appointment scheduling, calendaring events and activities, edits drafts and documents as needed.
- Prepares invoices, sets up purchase orders and other financial documents. Working knowledge of budget policies and procedures to establish vendors and process payments. Submits reimbursement forms. Under the direction of the Deputy Title IX Coordinator, provide outreach and follow-up to incoming reports, including auditing case file and complying to deadlines provided in the CSU Nondiscrimination Policy and internal departmental protocols.
- Case coordination utilizing Maxient database. Audits case files prior to closure to ensure compliant note keeping. Conducts outreach in response to reports, arranges and schedules meetings. Using existing templates, drafts referral memos and follow-up communication to all reports of Title IX & Inclusion reports.
- Updates and maintains current information and content on the Title IX & Inclusion website.
- Support the Title IX & Inclusion Education Specialist in compliance training data collection and compiling reports.

Communication and Document Management: Works with various staff, administrators, and faculty to ensure compliance with reporting deadlines. Maintains and archives records, filings, and historical records of communication. Drafts clear and accurate correspondence; proofreads letters and documents.

Event support: Assists the Title IX & Inclusion Office Team in planning and organizing education events, intake meetings, investigation meetings, committee meetings, and case management meetings.

Customer Service and Issue Resolution: While working independently, as well as in a team, upholds the highest standards of customer service for both internal and external constituents by embodying the values of collegiality, inclusivity, respect, efficiency, and accuracy while maintaining confidentiality, and professionalism. Ensures appropriate document management.

Performs other related duties as assigned.

**REQUIREMENTS OF POSITION**:
Must demonstrate familiarity with management practices and have experience with budget/fiscal policies. Demonstrate extensive knowledge of Microsoft Word, Excel, Outlook, and PowerPoint (experience with website management software preferred); and have the ability to learn new office technology systems and software packages.

Must have skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.

Ability to empathize with and appropriately respond to students, faculty, and staff under stress or a significant emotional burden. Ability to use and quickly learn case tracking and reporting mechanism for the purposes of outreach. Thorough knowledge of English grammar, spelling, and punctuation, as well as the ability to clearly communicate orally and in writing. Ability to exercise good judgment in decision-making and problem solving.

Two years experience in a professional work setting, preferably a higher education environment.

Ability to work in-person.

Ability to maintain a professional demeanor, multi-task, and follow instructions received verbally and in writing.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Hiring Range: $4,084 - $4,416 per month

**Advertised**: Jun 20 2024 Pacific Daylight Time
**Applications close**: