HR Administrative Assistant/receptionist

2 weeks ago

Harrisburg, United States Association of Pennsylvania State College and University Faculties Full time

**Job Title**: Administrative Assistant
**Location**: Harrisburg, PA
**Job Classification**: Full-time, Permanent, Union, Non
- Exempt
**Salary: 38,179 + generous benefit package**

The Association of Pennsylvania State College and University Faculties (APSCUF) is a professional organization that represents the rights of 5000 faculty and coaches at the 10 universities that make up the Pennsylvania State System of Higher Education. APSCUF is a national leader in protecting and advancing the rights of faculty and coaches in higher education.

**Purpose**:
**Responsibilities will include**:

- Provides administrative support to ensure efficient operation of the Labor Relations Department.
- Provide primary support for maintenance of all files in the department including, but not limited to hard copies, electronic communications, and archives.
- Provide reports including, but not limited to grievance case dockets, settlements, workload, arbitration status, as requested.
- Create spreadsheets and assist, when necessary, in databases for handling of grievances, including but not limited to, calendar maintenance, meeting preparations, meeting site arrangements, follow up and reminder communications and minute taking.
- Provide primary administrative support in all matters relating to committee meetings, including, but not limited to, calendar maintenance, meeting preparation, meeting site arrangements, follow-up and reminder communications and note taking; draft templates of the agenda for use to Labor Relations professional staff. Attend and take notes at special meetings; prepare draft summaries.
- Maintain filing systems, both electronic and physical.
- Carries out administrative duties such as typing, copying, binding, scanning etc
- Support Association by performing tasks related to its effort and goals.
- Answer phone calls, provide information to callers or connect callers to appropriate people and respond to e‐mail inquiries.
- Carryout receptionist duties at the front desk when meetings are conducted in-house.
- Other administrative support as assigned by the Head of Labor Relations Department or the APSCUF President.

**Requirements and Skills**
- In-depth understanding of department management and daily operations.
- Hands on experience with MS Office Suite, Google, Zoom, and databases.
- Working knowledge of office equipment, like printers, scanners.
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- High level of attention to detail and accuracy.
- Ability to multi-task.
- Ability to type an average of 60 words per minute, (proof required)

**Education**: Bachelor’s degree (B.A.) from four-year college or university; or four years related experience and/or training, or equivalent combination of education and experience.

**To Apply**

Pay: $38,179.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- Monday to Friday

Ability to Relocate:

- Harrisburg, PA 17101: Relocate before starting work (required)

Work Location: Hybrid remote in Harrisburg, PA 17101

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