Personal Assistant
3 weeks ago
**Executive Assistant**
**Does this sound like you?**
- You're always the most organized in the group, and you keep everyone else in the group organized._
- You enjoy bringing order and helping others be the best they can be._
- People come to you to solve problems, but more importantly to avoid them._
- You tend to be the person others count on to get things done on time._
**Then let’s talk..**
- For over 20 years we’ve been working hard to change the way our clients think about the construction industry. We strive everyday to bring order to the chaotic contracting world. We understand that the most important part of a successful project is our team and we are committed to creating an environment where our team takes ownership of the project’s success._
**You are**:
- Someone of high moral character
- Friendly and professional in actions and appearance
- Proactive and action-oriented
- Very organized
- Great at organizing and planning your time and energy
**You have**:
- _A minimum of 2 years of experience as an assistant in an office environment_
- _Proficient in MS Office_
- _Experience with Google Workspace_
- _Experience in Construction _
**You will be responsible of**:
- _Anticipating needs and promptly fulfill Project manager’s requests in a kind and professional manner_
- _Scheduling appointments_
- _Answering and returning phone calls_
- _Organizing Documents (paper & digital) _
- _Taking notes at meetings _
- _Managing Bids and Proposals_
- _Keeping the Project manager well informed of upcoming commitments and responsibilities and following up appropriately_
- _Coordinating with subcontractors, clients, vendors, and other external stakeholders_
- _Performing general office tasks such as photocopying, scanning, and filing_
- _Assisting in the preparation of project proposals, contracts, and other company-related documents._
- _Assisting in project estimate processes_
- _Placing and tracking online orders _
- _And any other Administrative Tasks that help the Project manager complete his work_
- _Experience of work in construction is an asset_
- _Knowledge of Buildertrend, Asana or Square Takeoff software is an asset _
**Technologies we use**:
- Let’s face it, managing business in today’s world requires the use of technology and cloud based platforms._
- _Zoom_
- _MS Office_
- _Google Workspace_
- _Asana_
- _Buildertrend_
- _Square Takeoff_
**Does that sound like you and your kind of challenge?**
Pay: From $20.00 per hour
Expected hours: 40 per week
**Benefits**:
- Health insurance
Schedule:
- Monday to Friday
Application Question(s):
**Experience**:
- Personal assistant: 2 years (required)
Work Location: In person
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