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23/24 Sy - Registrar (Cc# 3291)

1 month ago

Phoenix, United States Phoenix Union High School District Full time

JobID: 11631

**Position Type**:
Classified Support Staff/REGISTRAR**Date Posted**:
5/14/2024**Location**:
ALHAMBRA HIGH SCHOOL**Closing Date**:
05/20/2024

Equal Opportunity Employer
- **REGISTRAR**

**DEPARTMENT: Registration**

**SALARY SCHEDULE: Classified**

**LOCATION: Assigned Schools**

**WORK YEAR: 12 Months**
- The Phoenix Union High School District is proud to serve a diverse population of 28,000 students and 4,000 employees in Arizona’s capital city. With a portfolio of comprehensive schools, small specialty schools, support schools, micro schools, magnet programs, and extensive Career & Technical Education (CTE) offerings_, PXU’s schools of opportunity welcome, love, and inspire all students to go places and do things that matter._

**GRADE 9**
**STARTING HOURLY RATE: $22.32 - $23.33 (PLACEMENT DEPENDS ON SIMILAR EXPERIENCE HELD AND EDUCATION)**

**SUMMARY**:

- The Registrar is responsible for the operation of campus registration office: e.g., maintaining student information and records in accordance with the Arizona Revised Statutes and other federal, state, and local guidelines; preparing related reports as required by outside entities, e.g., the Arizona State Department of Education; answering inquiries related to residence; monitors student record-keeping procedures; performing specialized tasks in building the master schedule; registering students; scheduling classes; and maintaining attendance and other student records.

**ESSENTIAL FUNCTIONS**
- Supervises and coordinates work of all assigned registration staff; makes input for staff evaluations; trains staff; assures accuracy and completeness of data entry performed by registration office staff.
- Coordinates and performs work related to Student Accountability Information System (SAIS) to assure compliance with statute and complete and accurate funding.- 1 Creates and maintains all data required by SAIS, including data on students in special categories (e.g., ELL students, ESS students, foreign exchange students, homeless students, emancipated students; and students with surrogates, guardians or in loco parentis situations).
- 2 Submits all required school SAIS reports to the Arizona Department of Education (ADE).
- 3 Receives, interprets, and follows through on ADE reports on submitted SAIS data; downloads required ADE reports and makes necessary corrections; forwards ADE reports to appropriate campus staff as required.
- 4 Audits and corrects monthly SAIS submissions to assure completeness and accuracy of data; e.g., identifies data errors and systems errors, performs mass changes to correct data, runs and analyzes validation reports.
- 5 Maintains and reports SAIS information on students who are dually enrolled; e.g., at Metro Tech or in community colleges.
- Assists school administrator in developing the master schedule and in changing computerized class schedules; analyzes computerized reports and makes recommendations based on pre-enrollment information to the responsible administrator, e.g., related to the appropriate placement of class sections.
- Creates and maintains computerized enrollment information, e.g., for the teacher master file, student master file, student schedule file, and attendance file.
- As directed, manages and trains classified staff on related systems, e.g., the Student Information System [Online Attendance (OLA and Online Grades (OLG)].
- As directed, notifies faculty of required dates for registration, attendance reports, grades, and deficiency notices.
- Supervises verification of students’ grades and attendance with data in teacher’s roll book; maintains grade and attendance data.
- Supervises the input of information on students: e.g., class schedules, attendance records, class ranking, grades and deficiencies, withdrawals, excused absences, and suspensions.
- Receives and processes transcript certification documents.
- Creates queries, prepares and distributes reports related to enrollment, residency, attendance, and other areas of registration as requested.- 1 Oversees the creation and distribution of information and reports to governmental agencies, schools, colleges and universities.
- 2 Prepares and distributes reports as requested by District offices, principal, other unit administrators, teachers, and other campus staff.
- 3 Works with appropriate District staff to properly identify, document and place students with special needs (e.g., ELL students, ESS students, foreign exchange students, homeless students, orphaned students, and migrant students); assures appropriate forms and data are maintained.
- Orders and maintains registration office supplies and materials.
- Maintains information and calculates statistics on subsets of the student population; e.g., graduates and non-graduates, ESS students, ELL students, magnet students, and open enrollment students.
- Provides information and assistance on registration topics; e.g., registration, attendance and grades, to staff, students, pare

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