Homeowners Association Manager

2 weeks ago


San Diego, United States Carefree San Carlos HOA Full time

On-site Homeowners Association Manager
- 319-unit San Diego homeowners association
- Casual office environment
- Prior experience in property management required.
- Flexible office hours
- Hybrid schedule (in-office/remote)
- 32- 40 hours/week
- Responsible for handling all aspects of association management pertaining to the maintenance and administration of the complex.
- Open for immediate start.

Job responsibilities include:
Accounting:

- Accounts receivable/payable
- Bank deposits
- Process weekly payroll for 8-9 employees
- Process 1099 forms
- Follow procedure for delinquent accounts
- Monthly reconciliation of financial statements
- Assist Board with the preparation of the Annual Budget
- Organize and prepare information for the Reserve Study
- Prepare information necessary for the Annual Financial Review
- Ensure that federal and state tax returns are filed on time and that taxes are paid when due
- Track the Certificate of Deposits with the Reserve Account for maturation dates
- Keeping and maintaining all association financial records
- Maintain the ACH files with the association’s financial institution

Personnel:

- Supervise Property Inspector
- Maintain Employee Files
- File necessary employee information with the state of California

Administration/Management
- Maintain and organize all association records
- Assist homeowners/residents with concerns and complaints
- Enforcement of the governing documents
- Maintain files for violations/hearings and follow-up
- Prepare Board packets for Board meetings
- Attend Board meetings.
- Process Architectural Change Requests
- Solicit proposals for services as directed by the Board
- Work and coordinate with vendors/contractors for the duration of projects
- Administrate capital improvement projects
- Prepare work orders for repairs, clean-up and maintenance
- Distribute required membership communications adhering to the time deadlines
- Keep up-to-date with new legislation
- Organize the Annual Meeting

Escrows/Loan Documents
- Complete escrow demand statements and update as necessary throughout escrow
- Transfer procedure to new owners/welcome packet to new owners
- Complete lender certifications

Insurance:

- Maintain blanket fire/hazard/liability insurance coverage
- Maintain Directors and Officers insurance coverage
- Maintain Fidelity Bond coverage
- Maintain commercial auto coverage
- Maintain workers’ compensation insurance
- Meet with the Premium Auditor annual for workers’ compensation audit
- Handle insurance and workers’ compensation claims

Salary range
- $68,000 to $80,000 commensurate with experience.

Pay: $68,000.00 - $80,000.00 per year

**Benefits**:

- Flexible schedule
- Professional development assistance

Experience level:

- 3 years

Schedule:

- Monday to Friday
- Weekends & holidays off

**Experience**:

- Customer service: 2 years (preferred)
- Property Management: 3 years (preferred)

License/Certification:

- Driver's License (preferred)

Ability to Commute:

- San Diego, CA 92119 (required)

Ability to Relocate:

- San Diego, CA 92119: Relocate before starting work (required)

Work Location: Hybrid remote in San Diego, CA 92119



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