Events & Practice Development Specialist

3 weeks ago

Chicago, United States Vedder Price P.C. Full time

Vedder Price's Chicago office is looking for an Events and Practice Development Specialist. The Events and Practice Development Specialist is responsible for planning, coordinating and executing various Firm events such as seminars, conferences, webinars and other special events in support of the Firm’s goals and objectives. The Events and Practice Development Specialist will often act as the initial contact with the Practice Development Managers in reviewing an incoming event, scheduling it within the larger calendar, and assigning the specific event support individuals.

**As the Events and Practice Development Specialist, your job duties will include but are not limited to**:

- Oversee the events function which is high volume with more than 100 events annually (20-30 active at any given time). This includes directly managing a majority of events, but also enabling other marketing staff and other staff in the firm to deliver high-quality events. Manage and share the marketing events calendar.
- Manage all event logistics, including approval forms, budgeting, facility arrangements for room set-up including coordinating and reviewing detailed contracts, technical assistance and catering/BEOs.
- Travel when necessary for events held in other cities.
- Coordinate delivery of all items needed for event including registration information, name tags and handout materials, CLE-related items as well as production and set-up of visual presentations.
- Produce seminar and special event follow-up materials, such as final attendance reports, budget summaries and work with the BD Managers on post-event reports.
- Work with CRM team before and after events to ensure InTapp CRMis reflective of event information, including detailed tracking of attendees, cancellations, and “no shows”, and contact updates.
- Work with social media team to prepare content for event-related posts.
- Meet with Practice Development Managers, vendors, technical staff and internal departments to coordinate events and collaborate on specifications and deadlines.
- May assist on other Marketing projects as required.

**Skills & Competencies**:

- Excellent interpersonal skills with the ability to efficiently follow written and verbal instructions, provide information in a clear and concise manner, maintain effective relationships with a diverse group of attorneys, staff and external vendors.
- Sound analytical and problem-solving skills
- Strong organizational and project management skills
- Strong communication and interpersonal skills
- High degree of poise and professionalism; ability to build rapport with attorneys and other professional staff including the ability to listen carefully to requests and ask questions to determine the appropriate scope of a project/event.
- Must be a resourceful and detail-oriented self-starter, have the ability to organize and prioritize a number of tasks and complete them under high pressure situations, including tight time constraints.
- Ability to draft invitation text, including succinctly communicating logístical details while creatively communicating the tone and spirit of the event. Proficiency in editing and proofreading invitation text, with strong attention to detail.
- Flexibility to work additional hours, including early mornings and evenings, as necessary

**Qualifications & Required Experience**:

- Extensive relevant professional experience in marketing, communications, PR/promotions focus; Bachelor’s degree required.
- Minimum 6+ years’ experience in events/marketing in a law firm or professional services organization required
- Position also requires the ability to work under pressure to meet strict deadlines.

**Computer Skills**:
To perform this job successfully, an individual must be proficient in the following software:
**Equal Employment Opportunity**

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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