Program and Fiscal Support Specialist

1 week ago

Fairfax, United States George Mason University Full time

10001201
Fairfax, VA
Classified Staff
**Opening on**: May 23 2024

**Department**: Col of Engineering and Computing

**Classification**: Admin Office Specialist 3

**Job Category**: Classified Staff

**Job Type**: Full-Time

**Work Schedule**: Full-time (1.0 FTE, 40 hrs/wk)

**Location**: Fairfax, VA

**Workplace Type**: Hybrid Eligible

**Pay Band**: 03

**Salary**: Salary commensurate with education and experience

**Criminal Background Check**: Yes

**About the Department**:
The Electrical and Computer Engineering (ECE) Department's mission is to educate students and conduct research in the broad fields of Electrical and Computer Engineering. In addition to its own undergraduate and graduate programs, the ECE Department supports other programs in the College of Engineering and Computing through interdisciplinary collaboration in both education and research and has close ties with other departments such as Bioengineering, Computer Science, Cyber Security Engineering, Information Sciences and Technology, and Mechanical Engineering. Projects and hands-on activities are at the core of many of our educational programs where interdisciplinary projects and courses are highly integrated into the curriculum. Thousands of students have graduated from our department's accredited programs and gone on to prosperous careers in engineering and related fields.

**About the Position**:
The purpose of the Program Fiscal Support Specialist is to oversee the general administrative and fiscal department operations. The incumbent will be responsible for, but not limited to, coordination of departmental events; provide purchasing assistance to ECE faculty and department leadership; and perform reconciliation for department expenses and travel.

Please note that this is not a 100% remote/virtual position, however is telework friendly. Depending upon your department/office, you may have the ability to telework 1-3 days per week.

**Responsibilities**:
**Purchasing**:
Manage purchasing for professor and student research projects and ECE 492/493 senior design projects;
Responsible for monthly reconciliation of all purchases made in the department;
Responsible for bi-monthly budget monitoring;
Maintain appropriate filing systems for reconciled records;
Keep the department Chair and Associate Chairs apprised of daily operations concerns; and
Serve as primary liaison with the College Financial Team, Mason Fiscal Services, Travel Office, and GMU Foundation.

**Office and Administrative Support**:
Provide support for faculty and student administrative needs;
Event planning and catering coordination for departmental events, outreach programs, and research related programs;
Travel coordination and reimbursement for non-GMU persons;
Maintain follow-up process for important and timely issues, and routinely check-in with Travel Office and Accounts Payable on status of requests; and
Attend regular Travel and Purchasing trainings to stay abreast on current university rules and regulations concerning procedures for process of authorizations and reimbursements.

**Other Programs Assistance**:
Assist with requests for swipe card access;
Coordinate Telecom for the department;
Manage and update ECE's website;
Assist with answering office phone calls; and
Other duties as assigned.

**Required Qualifications**:
High school diploma or equivalent;
Experience in procurement and processing financial transactions;
Experience creating spreadsheets with Excel;
Experience working independently to accurately achieve on-time objectives;
Experience performing work that requires attention to detail;
Experience working with and/or supporting diverse stakeholders and communicating in a positive, supportive, and collaborative manner;
Demonstrated skill and expertise using Microsoft Office, in particular MS Excel;
Knowledge in analyzing financial data, purchasing, and monitoring expenses;
Management of sensitive and confidential materials related to faculty, staff, and students;
Effective written and oral communication skills;
Excellent attention to detail and organization skills; and
Demonstrated problem-solving and analytical ability.

**Preferred Qualifications**:
Bachelor's degree in a related field;
Experience working in a higher education setting, particularly with financial responsibilities;
Experience with Mason Finance Gateway, Ellucian Banner, and MicroStrategy;
Experience using Banner, Small Purchase Cards using Works, and purchasing using eVA;
Demonstrated experience using Microsoft Office Suite; experience using MS Teams for collaboration;
Experience with monthly financial reconciliation;
Experience processing journal vouchers;
Experience monitoring budgets;
Knowledge of P-Card and travel expense reimbursement processes; and
Knowledge of accounting, finance, or business management, preferably in higher education.

**Instructions to Applicants**:
**Posting Open Date**: May 23, 2024

**Open Until Filled?**: Yes

**Mason Engineering**: The Future of Engin

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