Fiscal Secretary

Release Date: April 16, 2024 Application Deadline: April 30, 2024

Requisition 10594

Position: Fiscal Secretary

(twelve-month assignment)

**Salary**: The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees - Range 15 ($41,729 - $63,123) Based on this year's salary.

Location: Information Technology Services

Effective: July 2024

**APPLICATION PROCEDURES**:
NATURE OF WORK:
This is a highly skilled secretarial position. The employee performs secretarial work of considerable difficulty, typically works independently and assumes a major segment of the office work. The work is performed under the direction of the Director.

ESSENTIAL FUNCTIONS:

- Prepares and distributes correspondence, bulletins, reports, newsletters, brochures, agendas, forms, etc., as required and maintains appropriate files;
- Coordinates and communicates with various departments and schools;
- Communicate with parents, staff, and other necessary parties in a calm and respectable manner;
- Thorough working knowledge of office technology, including office equipment and software;
- Ability to maintain integrity and confidentiality;
- Considerable knowledge of effective office practices and procedures;
- Ability to make decisions in accordance with regulations and established policies;
- Ability to communicate courteously and tactfully with students, teachers, parents, and the general public;
- Ability to work independently without supervision;
- Ability to project a positive image to the public;
- Schedulesappointmentsandarrangesconferences;
- Reports to work daily and on

DUTIES AND RESPONSIBILITIES:

- Provides and updates the Director with important items such as budget reports;
- Prepares budget transfers for the Director;
- Handles payroll and leave forms for staff;
- Handles and processes invoices for purchases;
- Coordinates the purchasing of office equipment and supplies;
- Arranges meetings and prepares paperwork for the Director;
- Fills out and submits work orders for the Department;
- Prepares memos and letters at the direction of the Director;
- Updates and organizes files and folders such as Board of Education policies and regulations;
- Assist with other general office duties as needed; and
- Performs other duties as

QUALIFICATIONS:

- Graduation from high school (or GED); further secretarial training is desirable;
- Three years of secretarial or general office experience;
- Considerable knowledge of school system reports, procedures, and processes;
- Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment);
- Pursuant to the Federal Fair Credit Reporting Act and the Maryland Department of Labor and Licensing, a credit report or credit history for the purpose of consideration of employment with St. Mary’s County Public Schools will be required in this fiduciary position.

TERM OF EMPLOYMENT:
Full-time twelve-month position.

SALARY GRADE RANGE: The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees - Range 15.

BARGAINING UNIT ELIGIBILITY: EASMC-ESP

2023

The Board of Education reserves the right to reject any or all applicants, re-advertise and/or withdraw the positions.

The St. Mary’s County Public School System does not discriminate on the basis of race, color, gender, age, national origin, marital status or sexual orientation, religion, or disability in matters affecting employment or providing access to programs.