Bookkeeper

4 weeks ago

New York, United States Union Settlement Association Full time

**Bookkeeper**
Union Settlement is an East Harlem based nonprofit organization founded in 1895. For 128 years, Union Settlement has provided critical and innovative programming to children, youth, families, and older adults. As a pioneer of the settlement house movement, Union Settlement continues to meet the needs of the ever-changing East Harlem community through its core programs. Through these programs, New Yorkers gain opportunities, develop skills, and become empowered to pursue and achieve their dreams.

Today, Union Settlement provides services through 33 program sites in approximately 28 locations. Union Settlement’s current programmatic portfolio includes 8 core program areas: Early Childhood Education, Youth Development & Opportunity (including after school programs), Family Services (including the Family Enrichment Center and the Family Childcare Network), the East Harlem Community Partnership, Adult Education, Comprehensive Mental & Emotional Healthcare (Mental Health Services), Aging, Health & Wellness Services (Older Adult Centers), and Economic Development. Union Settlement serves more than 10,000 individuals and nearly 1,000 businesses every year.

**Position**:Bookkeeper

**Department**:Early Childhood Education

**Reports to**:Executive Director, Business Operations, Compliance & Regulatory Affairs

**Hours**:Full-time (35 hours weekly)

**Salary**: $38,500

**FLSA**:Non-Exempt

**Location**:On-site; Union Jefferson, 2211 First Ave (114th St)

**Position Summary**:

Under the general supervision of the Executive Director, Business Operations, Compliance & Regulatory Affairs, the Bookkeeper of a day care center maintains and records a complete and systematic set of Early Childhood Education center transactions for assigned center(s). Duties include greeting families and visitors, checking accounting records for accuracy, tracking invoices and payments, and maintaining a system for organizing documents.

**Responsibilities**:

- Greets visitors, determines the nature of their business, and conducts them to the appropriate person while presenting a pleasant personality to make them feel welcome.
- Responsible for typing letters, memos, drafts, and general correspondence.
- Answers, screens and routes incoming telephone calls.
- Maintains office files.
- Assists with the enrollment of new families.
- Calculates monthly CACFP claim forms and submits.
- Calculates monthly in-kind volunteer sheets and submits.
- Attends meetings as deemed necessary by Supervisor.
- Orders equipment, supplies, and other materials approved by the Director.
- Maintains an inventory of program materials and supplies.
- Performs general office functions including filing, faxing and copying.
- Collects times and submits to payroll in a timely matter.
- Distributes payroll.
- Processing medical and welfare fund enrollment for new staff
- Track staff medicals in accordance with DOH standards.
- Ensures that monthly attendance is entered into the COPA.
- Special projects as assigned.

**Qualifications**:

- High School Diploma or equivalent.
- Demonstrated computer proficiency, especially in Microsoft Word and Excel.
- Excellent verbal and written communications.
- Excellent organizational ability and interpersonal skills.
- Demonstrated ability to perform multiple tasks effectively in a fast-paced, challenging, and constantly changing environment.
- Ability to maintain confidential documents and matters.
- A strong desire to help improve the lives of the residents in the East Harlem community.

**CO** **R E CO M P E T E N C IE S**
- Organized Workplace: The job’s success depends on systems and procedures, its successful performance is tied to careful organization of activities, tasks and projects that require accuracy. Record keeping and planning are essential components of the job.
- Customer Oriented: The job demands a positive and constructive view of working with others. There will be a high percentage of time spent in listening to, understanding and successfully working with a wide range of people from diverse backgrounds to achieve “win-win” outcomes.
- Facilitating Change: Approaches challenges with creativity and flexibility. Demonstrates analytical thinking. Guides change to meet Union Settlement’s goals.
- Communicating and Collaborating: Listens well and actively engages with others with honesty and integrity and holds team accountable to the same standard
- Concrete Organization: The ability to understand the immediate, concrete needs of a situation and to establish an effective action plan for meeting those needs.

Union Settlement’s Diversity, Equity & Inclusion Commitment
Union Settlement is an equal opportunity employer. They do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law._

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