Office Manager/training Coordinator

4 weeks ago

Oldsmar, United States Amerilife Group, LLC Full time

Our Company

Explore how you can contribute at AmeriLife.

For over 50 years, AmeriLife has been a leader in the development, marketing and distribution of annuity, life and health insurance solutions for those planning for and living in retirement.

Associates get satisfaction from knowing they provide agents, marketers and carrier partners the support needed to succeed in a rapidly evolving industry.

Job Summary

The DTC Office Manager will organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

**Job Description**:
Duties/Responsibilities
- [The following reflects duties for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time for business reasons.]_
- Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office General and Administrative budget, ensure accurate and timely reporting
- Provide general support to visitors
- Administrative tasks related to Licensing and Contracting Maintenance (Primary)
- Initial Licensing submissions
- Licensing Renewals
- Continuing Education Credit tracking
- Continuing Education enrollment
- Carrier Certification
- Reviews and responds to daily internal/external mail; sends and receives faxes
- Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes
- Coordinates calendar and schedules appointments and coordinates meetings and Employment Engagement Initiatives, including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities
- Orders office supplies
- Completes basic Accounts Payable tasks
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
- Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing
- Track, monitor and update organizational charts and agents’ activity, including commission aggregation and reconciliation.
- Performs other duties and special projects as assigned by supervisor

**Qualifications**:
Minimum Job Requirements
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Knowledge, Skills, and Abilities
- Hands on experience with office machines (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements

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